Administrative Assistant

Position Details

University of Colorado | Denver

Official Title: Admin Assistant I

Working Title: Administrative Assistant

FTE: Full-time

Salary Range: $45,000 - $49,472

Position #00832284 - Requisition #36354

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

About the School of Education & Human Development

The School of Education & Human Development at the University of Colorado Denver is a statewide and national leader for educational quality, access and equity across the education lifespan, from birth through higher education. Members of the school community have been informing policy and practice while addressing the most important challenges faced by individuals, schools, and communities for more than 50 years. We prepare equity-minded and inclusive educational, community, family, and mental health practitioners, scholars, and leaders dedicated to eradicating inequalities and discrimination. We champion change that leads to well-being, opportunity, and life-long learning in the diverse urban, rural, and global communities that we serve. Our Inclusive Excellence Plan reflects our efforts to ensure that those we serve - diverse in race, ethnicity, economic resources, nationality, language, fluency, ability, geography, first-generation status, age, gender, sexual identity, veteran status, and cultural and faith practice - have access to an excellent education through inclusive practice and scholarship in a climate that is responsive to their needs.

The school's degree programs engage students in a strategic and interrelated combination of course work and internships in schools, agencies, and community-based organizations. The school offers three doctoral level programs, an educational specialist degree, 13 master's degrees in multiple program areas, and two undergraduate degrees, along with many licenses, endorsements and certificates. The undergraduate and graduate programs prepare and inspire education and mental health leaders to have a profound impact in fostering student opportunity and statewide achievement and success across rural, urban, and diverse communities. Programs are designed to be highly impactful for working professionals and distance learners with evening, online and hybrid class options.

Community-engaged and global partnerships are the heartbeat of SEHD. Innovative initiatives co-constructed with school districts, community colleges, and service organizations draw upon personnel strengths in education, human well-being, and equity-centered and community-focused research. These partnerships foster and celebrate diverse community voices, relevant student learning opportunities that build careers, positive outcomes for partner institutions, and outstanding research publications cited around the world.

In 2024, SEHD was recognized as the number one graduate online education program in Colorado and among the top graduate education programs in the nation according to U.S. News and World Report.

The School of Education & Human Development's strategic plan outlines its commitment to academic excellence, inclusive practices, and community engagement. It emphasizes fostering innovation in teaching, research, and service to meet the evolving needs of students and society. The plan seeks to advance equity, diversity, and inclusion across all aspects of the university's operations to create a more vibrant and equitable learning environment. To read the full statement, click here: https://education.ucdenver.edu/about-us/strategic-plan

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

Administrative Assistant I

What you will do:

Administrative Services:

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  Calendar Management and Scheduling to support:

  
  
  
  
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    the Dean of the School of Education & Human Development

    
    
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    the Executive Director, Continuing & Professional Ed

    
    
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    and Program Leaders - large group meetings with internal/external constituents

    
    
  
  
  
  
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  Provides primary administrative support to the dean and dean's office, including (but not limited to) word and data processing, filing and copying, while anticipating administrative needs.

  
  
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  Provides reception and serves as a point of contact for the Dean's Office. Greeting visitors and escorting/referring them to the appropriate person or office.

  
  
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  Ensures that the office is organized and viewed by others as a service-oriented environment

  
  
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  Provides telephone and email support for the Dean. Answers the phone or takes messages as necessary and delivers messages promptly. Provides full time coverage of telephone, with limited reliance on voicemail. Responds to requests in emails forwarded by the Dean.

  
  
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  Initiates appropriate contacts with internal and external personnel with regard to requests for meetings, information about the School or the School's programs.

  
  
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  Provide backup support to the Operations Manager and assist with event planning and room set-up as needed.

  
  
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  Completing other duties as assigned.

  
  

This position involves working closely with students where the person may become aware of campus safety issues that may need to be reported as part of CU's commitment to compliance with the Clery Act. The person in this role will receive the related training and be required to submit data once per year to the campus Clery Act team. For more information about our commitment to campus safety as it relates to this law, please visit https://www.ucdenver.edu/emergencymanagement/clery-act

Qualifications you already possess (Minimum Qualifications)

• One (1) year of relevant experience in an occupation related to the work assigned to this position

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

Preferred Qualification to possess (Preferred Qualifications)

• Two (2) years in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field

Knowledge, Skills, and Abilities

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  Ability to communicate effectively, both in writing and orally.

  
  
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  Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  
  
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  Demonstrate a commitment to providing outstanding customer service skills.

  
  
• Demonstrate an understanding of diversity, equity and inclusion with a commitment to developing equitable practices.

Conditions of Employment

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  Occasional work during the evening and/or weekends may be required.

  
  
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  This position requires an onsite presence on campus 5 days a week.

  
  

Employment Sponsorship

• Please be advised that this position is not eligible now or in the future for visa sponsorship.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $45,000 - $49,472.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

• Applications will be accepted until the position is filled. Preference will be given to complete applications received by March 14, 2025. Those who do not apply by this date may or may not be considered.

Tentative Search Timeline:

• Priority will be given to complete applications received by March 14, 2025. Potential dates for initial interviews are in late March 2025, and a potential start date is April 2025.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

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   A cover letter which specifically addresses the job requirements and outlines qualifications

   
   
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   A current CV/resume

   
   
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   List of three references (we will notify you prior to contacting both on and off-list references)

   
   

Questions about the position should be directed to Ja'Net Hurt, JaNet.Hurt@ucdenver.edu

Questions about the application process should be directed to SEHD HR, sehdhr@ucdenver.edu

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications inclusive of race, color, national origin, sex, age, disability, creed, religion, veteran status, marital status, political affiliation, political philosophy, pregnancy or related conditions, sexual orientation, gender identity and gender expression.

The University of Colorado is committed to diversity and equity in education and employment.