Executive Assistant

Category:

Administration & Office Support

Employment Type:

Contract

Reference:

BH-382947

Executive Assistant

• Location: Austin, TX
• Company: Applied Materials
• Duration: March 4, 2025 - September 3, 2025

• Calendar Management: Precision in managing the executive's calendar to optimize time and meet objectives.
• Task Management: Triage daily and weekly tasks, facilitate meetings, and maintain communication channels.
• Administrative Duties: Handle travel arrangements, budget management, purchase requests, expense reporting, and presentation preparation.
• Event Organization: Organize and communicate employee events, such as group meetings and team-building activities.
• Collaboration: Work with finance and related teams to ensure smooth operations and timely procurement.
• Process Management: Implement and manage efficient administrative processes.

• Experience: Extensive experience in C-Suite environments, adept at interacting with all organizational levels.
• Skills: Exceptional organizational and multitasking abilities, confidentiality, data analysis, and decision-making.
• Proactivity: Anticipate executive needs and prioritize tasks effectively.

• Calendar Ownership: Coordinate across business units and drive collaboration.
• Travel Management: Handle domestic and international travel arrangements.
• Organizational Morale: Initiate and execute ideas to boost morale and employee welfare.
• Event Facilitation: Drive completion of strategic offsites, town halls, and large group meetings.
• Networking: Maintain the executive's partner relationships and encourage networking.

• Years of Experience: 3-5 years as a C-level Executive Assistant.
• Corporate Setting: Experience supporting corporate executives in a fast-paced environment.
• Global Travel: Familiarity with managing global travel complexities.
• Technical Proficiency: Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).

• Education: High school diploma and completion of a business/secretarial program or equivalent experience.

1. Adaptability: Ability to adjust to a changing environment and multitask with ease.
2. Attention to Detail: Meticulous in understanding the executive's needs and anticipating issues.
3. Professional Demeanor: Kind and polite, representing the executive in the best possible manner.
4. IT Environment: Familiarity with IT terminology.
5. Emotional Intelligence: Self-aware and able to manage relationships effectively.
6. Tech Savvy: Solution-oriented and capable of overcoming tech challenges.