New

Human Resources Analyst Senior (Leaves)

Maricopa Community College district
long term disability, tuition reimbursement
United States, Arizona, Tempe
2411 West 14th Street (Show on map)
Mar 05, 2025
Human Resources Analyst Senior (Leaves) Job ID: 321142 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $59,028.00 - $76,737.00/annually, DOE Grade 116 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options: 20 paid observed holidays Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance) Paid vacation, sick, and personal time Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff) Annual professional development growth funding Tuition reimbursement for employees and dependents Flexible work schedules Maricopa Employee Health & Wellness Program: Sight-On-Site Eye Care Services Diabetes Empowerment Education Program Mobile On-site Mammography Screenings Employee Assistance Program (EAP) Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more. Pre-Retirement Events Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying). 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!) Job Summary Are you a hardworking and skilled HR professional, experienced in leave administration? Passionate about educating employees on their leave rights and guiding them through the leave of absence process? If so, we are looking for you! As a Senior Human Resources Analyst, you'll take the lead in administering FMLA and Leave of Absence programs, providing expert guidance to employees and management. You'll be the go-to resource, delivering exceptional customer service while ensuring seamless coordination between HR, payroll, benefits, college HR teams, and workers' compensation departments. In this dynamic role, you'll play a crucial part in interpreting and ensuring compliance with district policy and procedures as well as state and federal regulations related to FMLA, ADA, and additional leave programs. To be successful in this role, you should possess the ability to prepare, track, and manage leave requests (focusing on FMLA) in a high-paced, high-volume setting while providing superb customer service. You should be detail-oriented, have the ability to effectively interact with people at all levels, and possess excellent interpersonal, written, and verbal communication skills. If this sounds like you, apply today! Essential Functions 50% Coordinate Leave of Absence Process Coordinate the entire leave of absence process, from initial request to return to work, ensuring accurate documentation and compliance with policies and legal regulations Review and evaluate leave requests, including medical certifications and supporting documentation, to determine eligibility and approval Provide confidential consultation with employees in relation to their leave inquiry Communicate with employees to explain leave options, requirements, and documentation needed Collaborate with supervisors and managers, College HR, Payroll and Benefits, and HR Solutions Center Team members to ensure proper coordination of employee leaves, including communication of approved leaves, anticipated return dates, and any accommodations needed upon return Primary liaison and record keeper for all communications on leaves of absence and leave accommodations Coordinates with relevant partners to provide status updates, when necessary, including Legal, Benefits, Compensation, HR Solutions Center Team, and Payroll Generates leave of absence letters, FMLA Eligibility and Rights notifications, and Designation letters Ensure appropriate documentation is provided in order to abide by policy and legal requirements Ensures that all necessary documentation is distributed and routed to the appropriate parties Utilize the HCM system to accurately input leave-related data 30% Provide Guidance on the Leaves Programs Respond promptly to emails and phone inquiries from employees, supervisors, College HR, Payroll, and Benefits seeking information regarding various leave matters. Utilize problem-solving, analytical, written, and verbal communication skills to deliver timely and appropriate leave management decisions while providing outstanding customer service to all internal and external customers. Apply subject matter expertise to offer explanations and guidance, ensuring that clients receive accurate and well-informed responses. Foster positive interactions and client satisfaction. Reviews and audits reports including leaves of absence (FMLA, Medical, Personal, Sabbatical, and workers' compensation). Review and audit internal reports to assist with monitoring leave usage. Thoroughly review various reports, taking necessary actions based on the findings. This may encompass reports related to short and long-term disability, leave end dates, and time reporting. Ensure accuracy in leave management through cross-referencing reports Align leave-related data correctly with established records. Produces and manages reporting metrics and analytics for all leave cases. 15% Legal Compliance Ensure legal compliance through informative presentations on leave policies and delivering educational sessions to units and supervisors. Stay updated on emerging state and federal regulations concerning leaves through thorough research. Maintains compliance/confidentiality in accordance with HIPAA and applicable privacy laws 5% Miscellaneous duties as assigned Minimum Qualifications Bachelor's Degree from a regionally accredited institution in human resources or related field and four years of advanced professional level human resources experience in benefits, leaves or employee relations, which includes experience in the administration and implementation of human resources programs and policies. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications 3-5 years of experience administering FMLA and leave programs, preferably in a public sector, higher education, or community college setting. Demonstrated knowledge of leave requirements and other legal protections afforded by the FMLA, ADA, HIPAA, USERRA, DOL, Pregnant Workers Fairness Act of 2023 and other applicable laws as shown in current or previous work experience on applicant resume and/or cover letter. Experience handling confidential and sensitive employee information in accordance with HIPAA regulations as demonstrated in current or previous work experience as evidences in application materials. Experience developing and training managers, supervisors, and Human Resources colleagues to ensure compliance with federal, state, and local leave program areas Intermediate Microsoft Office (Excel, Word and PowerPoint) or Google Suite (Docs, Sheets and Slides) skills Experience using a HRIS or Leave Management system to input data, run reports, and research Strong knowledge of ADA accommodations and coordination of leave-related reasonable accommodations HR certification (PHR, SPHR, SHRM-CP, SHRM-SCP) or a certification in leave management (CLMS - Certified Leave Management Specialist) Special Working Conditions Possession of a valid State Class D Driver's License is required; the employee must meet district minimum standards regarding driving: https://www.maricopa.edu/about/careers/application-information#mvd May be required to work at multiple sites or locations. May be required to sit for a prolonged period of time; viewing a computer monitor How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Apply on or before March 16, 2025 to be considered. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321142&PostingSeq=1 jeid-14c808eb432da749970e487f672df086