Program Coordinator-Surgery Trauma Division

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree in administration, communications, business (or related field) plus two (2) years of programmatic and executive level support, correspondence and writing correspondence in a professional capacity or

• High School diploma/GED plus six (6) years of programmatic and executive level support, correspondence, and writing correspondence in a professional capacity required.

Knowledge, Skills, & Abilities:

• Must have strong organizational skills and be proficient with MS Office programs including Outlook, Word, Excel, and PowerPoint, with Intermediate Level Proficiency.

• Must have at least 5 years' experience preparing executive level correspondence, including letters, resumes, CVs, letters of reference, various support letters, and other general and professional correspondence and documents.

Preferred Qualifications:

• Bachelor's Degree in administration, communications, business, or related.

• Workday or other similar software experience.

Additional Information:

Responsibilities;

• Collect, abstract, and report data while participating in registries.

• Conduct literature searches using reputable resources to support grants and research initiatives.

• Coordinate physician outreach engagements and educational programs.

• Plan and execute targeted outreach and marketing events.

• Develop professional presentations using faculty-provided content.

• Manage faculty calendars and schedules, coordinating clinical and educational responsibilities.

• Update faculty curriculum vitae (CV) and biosketches as needed.

• Assist in preparing promotion and tenure packets.

• Draft and prepare letters of recommendation and other professional correspondence.

• Facilitate the renewal of hospital privileges.

• Develop and enter call schedules into the On-Call System.

• Organize and coordinate meetings, prepare agendas, and record minutes.

• Assist faculty with IT support requests.

• Screen and route incoming calls and communications professionally and efficiently.

• Maintain an accurate inventory of division property and ensure office equipment remains in working order.

• Provide financial planning and reporting assistance.

• Support contracting processes as needed.

• Coordinate continuing education events for faculty and staff.

• Process travel and purchasing requests in SAP while ensuring compliance with UAMS and State policies.

• Manage travel logistics, including securing flights, accommodations, transportation, and meeting registrations.

• Prepare travel binders and process reimbursements in compliance with UAMS and state guidelines.

• Track division e-fund budgets and provided faculty with status updates.

• Manage purchasing and travel encumbrances, ensuring timely processing of required documents.

• Order and maintain appropriate levels of office supplies.

• Maintain faculty medical licensures, memberships, and credentialing information, ensuring timely payment of fees.

• Assist with preparing correspondence, including letters of recommendation, support, and intent.

• Review and edit written materials to ensure accuracy before submission.

• Organize and store completed documents for future reference.

• Cross-train to assist with additional divisional needs and perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.