Publications Coordinator (PUBLICATIONS PROD SPEC 2)

Reporting to the Director, under general supervision, plan, schedule and coordinate production of printed materials, design, prepress or printing services per customers' needs and/or project requirements. Provide consultation when receiving requests for print/design projects (by mail, phone and in-person), may provide estimates or confer with estimators, and enter into internal job management system; monitor progress of projects throughout production, confers with production management when problems arise to ensure production deadlines are met, keeps clients informed of job status, and perform other duties associated with the job intake process. Provide other associated administrative and production task support as assigned.

Apply By Date
March 19, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

* Bachelor's degree in related area and /or equivalent experience / training.
* Experience with printing and production procedures.
* Experience in a customer service driven environment.
* Knowledge of production processes such as pre-press, press, bindery, digital copying, etc.
* Skills to review print specifications and provide estimates.
* Oral and written communication skills to develop print instructions, proposals and estimates and convey them to both technical and non-technical audiences.
* Working knowledge of computer software and e mail programs, i.e., Outlook, MS-Word, Excel, etc.

Preferred Qualifications

* Knowledge to interpret client's files via electronic submission, CDs, disks, printing negatives, blue lines and color proofs (color keys, Match Prints, Cromalins, Iris prints, etc.) and paper characteristics.
* Organizational skills to achieve timely progress on multiple simultaneous complex projects, distribute effort among the projects, meet tight deadlines and maintain a high level of productivity.
* Knowledge of campus departments and environment.
* Skills to make group presentations. Decision making and problem solving skills.
* Analytical skills to exercise independent judgment in problem solving, remain objective and represent differing points of view.

Key Responsibilities

* 70% - Job Consultation And Coordinating/Planning
* 20% - Customer Service
* 10% - General Administrative Support

Department Overview

Repro Graphics, a division of the Campus Planning and Community Resources, provides design, print and copy services to the campus and UCDMC community. This position supports the planning and completion of services offered.

POSITION INFORMATION

* Salary or Pay Range: $23.08/hr. - $38.31/hr. (Dept. budgeted range: $23.08/hr. - $27.45/hr. Commensurate with experience)
* Salary Frequency: Biweekly
* Salary Grade: Grade 17
* UC Job Title: PUBLICATIONS PROD SPEC 2
* UC Job Code: 007457
* Number of Positions: 1
* Appointment Type: Staff: Career
* Percentage of Time: 100%
* Shift (Work Schedule): Monday - Friday, 8am-5pm
* Location: Davis, CA
* Union Representation: 99 - Non-Represented (PPSM)
* Benefits Eligible: Yes
* This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

* Standing - Frequent 3 to 6 Hours
* Walking - Occasional Up to 3 Hours
* Sitting - Frequent 3 to 6 Hours
* Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
* Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
* Bending/Stooping - Occasional Up to 3 Hours
* Squatting/Kneeling - Occasional Up to 3 Hours
* Twisting - Occasional Up to 3 Hours
* Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
* Reaching overhead - Occasional Up to 3 Hours
* Keyboard use/repetitive motion - Frequent 3 to 6 Hours
* Operating motor vehicles and/or equipment - Occasional Up to 3 Hours

Mental Demands

* Sustained attention and concentration - Frequent 3 to 6 Hours
* Complex problem solving/reasoning - Frequent 3 to 6 Hours
* Ability to organize & prioritize - Frequent 3 to 6 Hours
* Communication skills - Continuous 6 to 8+ Hours
* Numerical skills - Occasional Up to 3 Hours
* Constant Interaction - Occasional Up to 3 Hours
* Customer/Patient Contact - Frequent 3 to 6 Hours
* Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

* UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
* Employee is personally responsible for following health and safety guidelines/instructions.
* Work occasional evenings/nights, overtime and on weekends, usually on short notice to meet operational needs.
* Work in an environment where organic, inorganic solvents and other chemicals normally used in a printing are present.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

* This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-SE