Accounting Support Specialist

This is a temporary 3-month position.

SUMMARY

The Accounting Support Specialist provides essential administrative and clerical support to the accounting team, ensuring accurate financial operations. This role involves managing daily tasks, supporting accounts payable/receivable, reconciling records, and contributing to financial reporting. The ideal candidate will possess strong organizational skills, attention to detail, and a foundational understanding of accounting principles.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supports and promotes the mission of the Agency: Foothill Family empowers children and families to achieve success in relationships, school, and work through community-based services that advance growth and development.
• Assists with day-to-day accounting operations, including accounts payable (AP), accounts receivable (AR), and general ledger entries.
• Processes invoices, expense reports, and payments accurately and in a timely manner.
• Performs data entry tasks to maintain accurate financial records and documentation.
• Helps prepare payroll, track employee hours, and resolve payroll inquiries.
• Reconciles bank statements and other financial accounts.
• Supports month-end and year-end closing processes.
• Prepares and distributes financial reports and documentation as needed.
• Responds to internal and external inquiries regarding financial transactions.
• Maintains organized and up-to-date financial files and records.
• Assists with audits by providing necessary documentation and support.
• Attends in-person meetings and events at various locations within the Los Angeles County and surrounding areas.
• Provides services relating to the administration of public funds or benefits, including eligibility for public funds or public benefits.
• Displays sensitivity to the service population's cultural and socioeconomics characteristics.
• Performs work in a safe manner at all times and ensures that other individuals do not put themselves or others at risk.
• Follows all policies, procedures and legal mandates including HIPAA, client confidentiality, releases of information, protected health information (PHI) and client files.
• Ensures performance and behaviors support the Agency's performance quality improvement (PQI) goals and objectives.
• Reports to work on time and maintains reliable and regular attendance.
• Performs other duties and projects assigned by the accounting team.

POSITION REQUIREMENTS

• Experience: 3-6 months in accounting or similar role preferred.
• Technical Skills: Familiar with Microsoft Office (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, SAP, Sage).
• Knowledge of GAAP and wage and hour laws preferred.
• Strong attention to detail, time management, and verbal/written communication.
• Provides services relating to the administration of public funds or benefits, including eligibility for public funds or public benefits.
• Must not be excluded, suspended, debarred or otherwise made ineligible on the Federal, State or County Sanctions lists.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.