Ocean Export Coordinator (Pharma) - Chicago, IL

What are you going to do?

• TOM shipment creation & enrichment (CSL creates orders in LINK so we can't use TOM templates)
• Booking request via CW1
• Receive, review and eDoc BC from SSL
• Autorate sell rates and input expected costs
• Suggest loading date and time to Customer; get their confirmation for load date & time via email
• Update spreadsheet for CSL CT with loading date, shipment number, booking number, vessel name, ETD & ETA
• Create inland B/L and send to loading location
• Create TB and use as part of dispatch to trucker; confirm receipt
• Request empty reefer equipment via email 3 business day prior to pulling of the empty; confirm SSL actions request
• Follow-up to ensure empty is pulled on day required
• Confirm loading happens as scheduled
• Follow-up to ensure receipt of pictures of loaded container number and container seal; add to eDocs & enter in CW1
• Receive ITN via email; enter in eDocs & CW1
• Receive export documents; add to eDocs and enrich CW1 file
• Receive TIVE details via email; add to eDocs
• Create "shipment" in TIVE system, creating door to port, port to port and port to door legs of transport
• Copy link to TIVE shipment specific tracking and add to Internal Work Notes in CW1
• Share link with CSL and/or CSL CT
• Complete cumbersome (time consuming and not part of a usual pharma export ocean shipment) COO in CW1
• Send VGM and Shipping Instructions
• Send email pre-alert with sailing details, container number, booking number, etc., (established format with a lot of details) to the SSL contacts at the port of departure
• Follow-up to obtain MBL draft
• Email drafts (HBL, MBL, COO) to CSL CT so they can send to CSL contacts to get approval
• Follow-up to obtain freight invoice from SSL; add to eDocs and enrich CW1 Consol
• Follow-up to obtain container detention invoice form SSL; add to eDocs and enrich CW1 Consol and Shipment Billing tab
• Follow-up to get approval of drafts; add email confirmation to eDocs
• Print and prepare COO (stamps, signatures, etc.)
• Send COO via FedEx to consignee
• Accrue FedEx charges in CW1; add tracking details to Internal Work Notes in CW1
• Invoice shipment
• Track to confirm departure; update Customer if there are any significant delays
• Follow-up to obtain unrated copy of MBL; added to eDocs
• Send "pre-alert" via CW1 once final MBL is added to eDocs
• Track shipment to confirm discharged at final destination port

What are we looking for?

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate.False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage.
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.