Chief Administrative Officer (ADMIN MGR 1)

The Chief Administrative Officer (CAO) will provide leadership, management, and operational support to a cluster of research units including the Institute of Transportation Studies (ITS), the Energy and Efficiency Institute (EEI), and the Air Quality Research Center (AQRC), collectively referred to as the Transportation and Energy Cluster". Under the direction of the Transportation and Energy Cluster Academic Directors, the CAO will manage the daily operations and overall administration for a number of units, initiatives, research programs and centers receiving support through an Office of Research administrative services cluster. Provide leadership for planning and management of financial and business operations. Oversee and manage contracts and grant activities, gift administration, recharge rate development, state and federal funds, staff and academic personnel, student affairs, information technology, research and teaching support, safety and liability, space use and facility maintenance, administrative policy and procedures, development, and outreach and public relations.

Apply By Date: April 1, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree (in a relevant discipline such as finance, accounting or business administration) or equivalent work experience.
• Five years or more of increasingly responsible business management experience to oversee a complex and diverse group of units and programs in the areas of strategic planning and analysis, budget and finance, human resources, space and facility requirements, information technology, and teaching/research laboratory needs.
• Experience in complex financial planning and budget analysis in the areas of federal, state, and private sponsor funding, contract and grant administration, recharge rate development, and generally accepted accounting principles and practices.
• Human resource experience to recruit, supervise, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, discipline, and build effective service-oriented, team environment.
• Experience analyzing, interpreting, and communicating policy and procedures in all areas pertinent to academic/research-related operations and programs or other business related operations.
• Experience using interpersonal, oral and written communication skills to share information with all levels of personnel and with diverse populations within the Unit, campus, and outside agencies.
• Demonstrated advanced skills using Excel and other Microsoft Office products (Word, PowerPoint, etc) or other automation tools to perform complex spreadsheet analyses, formulate and prepare complex reports, and prepare sophisticated presentations

Preferred Qualifications

• Experience leading business-process improvement, organizational-change initiatives, and information-systems implementations.
• Experience in analyzing complex information and problems in an objective manner.
• Experience providing recommendations and alternatives to help inform the decision-making process, establish priorities, select appropriate course of action, and resolve conflicts.
• Experience with the development of organizational structures, delegating, developing policies and procedures and implementation.
• Experience implementing the principles of performance management, multiculturalism and diversity, coaching skills to enhance staff contributions to department mission.
• Skills, knowledge, and experience in the principles and practices of business management to effectively and ethically manage and oversee complex operations in the areas of space and facility requirements, information technology, and teaching/research laboratory needs.
• Possess business and leadership savvy and demonstrates the ability to collaborate.
• Leads in a responsible, value-driven, high-quality and cost-effective manner.
• Displays accuracy and attention to details; highly organized.
• Strategic planning, analytical and program evaluation skills to continually examine systems, provide sound recommendations, and develop or revise current situations.

Key Responsibilities

• 35% - Leadership/Management
• 30% - Financial Analysis and Planning
• 25% - Human Resources
• 10% - Facility/Safety Management

Department Overview

The Chief Administrative Officer for the Transportation & Energy Cluster provides administrative support for business operations and research activities in support of the centers, programs, and institutes under the Transportation and Energy Cluster. Over the course of a fiscal year, the Cluster employ more than 380 employees, including over 100 graduate students and 100 undergraduate students. These units are 95% soft-funded with state, federal, foundation, industry, and gift funds. Expenditures total ~$30 million/year. The Centers are located in multiple locations, including 28,000 ASF in the campus' West Village neighborhood, and 5,800 ASF in Jungerman Hall. The Transportation & Energy Cluster" provides support to a number of high-profile units, including the Institute of Transportation Studies, the Energy and Efficiency Institute, and the Air Quality Research Center. Within these units are "sub centers" including the Electric Vehicle Research Center, the National Center for Sustainable Transportation, the Sustainable Transportation Energy Pathways Program, several international centers, and the Western Cooling Efficiency Center. Further, the Cluster hosts two graduate PhD-granting programs: Transportation, Technology and Policy (TTP), and Energy Graduate Group (EGG). It also sponsors a comprehensive program of events, seminars, conferences, and workshops, and is the only sub-college unit on campus with its own development officers, raising, on average, $4-5 million/year

POSITION INFORMATION

• Salary or Pay Range: $99,400.00 - $196,400.00/year
• Salary Frequency: Monthly
• Salary Grade: 25
• UC Job Title: ADMIN MGR 1
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

- Valid California driver's license to travel between campus locations and off-campus locations to attend meetings, seminars and conferences.- Work flexible schedule including evenings and weekends as needed to meet operational needs. - Restrictive vacati

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks