Senior Administrative and Project Manager to the Dean

Hanover, NH

The Senior Administrative & Project Manager serves as a key partner to the Dean of the School of Arts and Sciences, providing high-level administrative support and project management expertise to ensure the efficient and effective functioning of the Dean's Office. The role combines traditional executive assistant responsibilities with leadership in managing key initiatives and priorities for the Dean. Responsibilities include strategic scheduling, administrative oversight, and project coordination. The ideal candidate will have strong organizational and communication skills, and will be eager to take initiative, offering ideas and recommendations to help develop this new office, contributing to its long term success.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Executive Support
* Provide professional and discreet administrative support to the Dean by demonstrating initiative and commitment to excellence.
* Manage the Dean's complex and dynamic calendar, balancing competing priorities and ensuring timely preparation for meetings, events, and travel.
* Screen and prioritize communications, serving as the first point of contact for internal and external stakeholders.
* Draft and manage correspondence on behalf of the Dean, ensuring timely and professional communication.
* Coordinate travel arrangements, including creating itineraries and managing reimbursements in compliance with Dartmouth policies.
* Create and manage the Dean's expense reports.
* Prepare an annual calendar for the Dean, including meetings and events.
* Greet visitors to the office and serve as the "face" of the Dean's office.
* Provide administrative support for meetings, including preparing agendas, acquiring and organizing pre-materials, recording minutes, reserving space, and tracking action items.
* Arrange catering and meals for the Dean as necessary.

Project Management
* Collaborate with the Dean and other senior leaders to plan, execute, and track strategic initiatives and special projects.
* Develop timelines, deliverables, and metrics for key projects, ensuring alignment with institutional priorities.
* Research, analyze, and summarize data or materials to inform the Dean's decision-making and initiatives.
* Prepare presentations and reports on behalf of the Dean's office, gathering relevant data, summarizing key insights, and effectively communicating complex information in a clear and palatable manner.
* Partner with internal and external stakeholders to ensure smooth execution of events, programs, and initiatives led by the Dean's Office.
* Proactively identify and resolve potential challenges or risks in project execution.

Scheduling and Administrative Operations
* Oversee and optimize the scheduling process for the Dean's Office, including coordinating meetings with faculty, staff, and external partners.
* Establish systems for managing scheduling requests, ensuring timely responses and efficient use of the Dean's time.
* Assist with administrative functions of the Dean's Office, such as maintaining records, coordinating logistics for events, and supporting other team members as needed.
* Train and oversee the onboarding of additional administrative staff.