Senior Administrative Assistant

Required Qualifications (as evidenced by an attached resume):
Associate's Degree (foreign equivalent or higher). In lieu of a degree, five (5) years of consecutive full-time administrative assistant experience in an academic/medical institution may be considered. Three (3) years of full-time administrative assistant experience in an academic/medical Institution. Experience working with research operations; study participants, protocols, paperwork, etc. Proficiency in MS Office (Word, Excel, and PowerPoint). Experience with Calendar Scheduling.

Preferred Qualifications:
Four (4) or more years of full-time administrative experience. Experience working in a research lab. Experience working with Zoom, Teams, & Dropbox.

Brief Description of Duties:
Incumbent will perform a full range of interrelated administrative responsibilities.

Duties:

Scheduling/Calendar Management:

• Schedule division meetings, conferences, symposium.
• Prepare agendas, document attendance, record minutes.
• Save all documents for division electronically.
• Schedule and coordinate faculty and staff interviews.

Procurement/IT/Expense Reimbursement:

• Ordering and managing supplies for division.
• Mange travel arrangements for divisional faculty members.
• Processing Expense Reports for Divisional Faculty Members.
• Submit various Work Orders & IT Tickets.
• Order Laboratory Equipment and Supplies; monitor inventory.

Research Coordination:

• Scanning/Filing Faculty & Study Specific Documentation.
• Communicating with study collaborators.
• Facilitating accommodations & paperwork for international/visiting scholars.
• Coordinate Divisional Bonding & Recognition Events.
• Direct phone inquiries regarding study participation interest to appropriate team members.
• Order divisional and study specific recruitment materials.

Other duties as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.