Human Resources Assistant - Family Office

FlexStaff is seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative human resource support for our client, a family office in Woodbury, NY. This role is essential to ensuring seamless coordination of payroll, scheduling, staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Schedule: 100% onsite, Monday to Friday | 9AM-6PM with flexibility
Salary range: $55,000 - $65,000, comprehensive benefits including 401K w/match

Requirements:

• Bachelor's degree or relevant experience in administration, HR, or a related field.
• Proven experience in household management, family office, or executive support roles.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
• Exceptional discretion and confidentiality.
• Adaptability and the ability to prioritize in a fast-paced environment.
• Excellent interpersonal and communication skills.

Responsibilities:

• Payroll and HR Management:
  
  
  
  • Oversee payroll for household staff, ensuring accuracy and timeliness.
  • Prepare offer letters, contracts, and employment agreements for new hires.
  • Facilitate onboarding and ensure compliance with employment regulations.
  
  
• Scheduling and Calendar Management:
  
  
  
  • Maintain and coordinate schedules for the family and household staff.
  • Arrange appointments, activities, and travel plans.
  • Ensure clear communication and seamless coordination among all parties.
  
  
• Administrative Support:
  
  
  
  • Track and manage household budgets, expenses, and vendor payments.
  • Organize and maintain important family documents and records.
  • Act as a liaison with accountants, legal advisors, and external service providers.
  
  
• Household Oversight:
  
  
  
  • Manage hiring, training, and scheduling of household staff.
  • Serve as the primary point of contact for vendors and service providers.
  
  
• Ad Hoc Duties:
  
  
  
  • Assist with event planning and coordination.
  • Handle special requests and projects as needed.
  
  

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).