Part-Time Office Specialist 2

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Woodburn - MacLaren Youth Correctional Facility

Hourly: $19.78 - $26.66 per hour non-PERS

$21.06 - $28.51 per hour PERS

Join the dynamic team at MacLaren Youth Correctional Facility, within the Oregon Youth Authority, as a permanent, part-time Office Support Specialist. In this crucial role, you will be responsible for providing exceptional secretarial and support services to the administrative offices of MacLaren Youth Correctional Facility. We seek a talented individual with excellent communication skills, a robust work ethic, keen attention to detail, and the ability to thrive both in a collaborative team setting and when working independently.

The Office Support Specialist will also be responsible for receiving, screening and routing phone calls and taking messages for MacLaren Youth Correctional Facility. Responding to calls on routine program tasks, public contact, contact with other agencies, and youth contacts. Sorting incoming mail, distribute staff/work unit mail, open youth mail to check for contraband, money, property, and gang writing, and distribute as appropriate. Greet, answer questions, and direct visitors (families, public and vendors) to the facility.

If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment, we encourage you to apply today and be a part of our dedicated team at MacLaren Youth Correctional Facility.

Additional Information:

• This is a part-time, 20 hours/week position. The successful candidate may be required to work 40 hours per week based on business needs but normal working schedule will be Monday thru Friday, 10:00 a.m. - 2:00 p.m. Benefits will be prorated according to the number of hours worked. The salary range listed above on the job announcement is for a full-time position and will be adjusted to reflect a 20 hour work week.
• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.
• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
• This position receives annual increases on anniversary date until the maximum of the salary range is reached.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

Tentative Interview Schedule

• First round interviews (IN-Person): April 14, 2025

Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions on Wednesday March 19, 2025 or April 2, 2025. We can assist you with all your application questions and agency questions!

Join us every other Wednesday from 11:00am-11:30am.

Click Here to Register for OYA Career Chats!

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page.To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visitwww.oregon.gov/oya

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover moreabout working in Oregon state government byclicking here.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

• $2,500 life insurance policypaid for by your union, SEIU Local 503. This policy is in effect if you are an active member.
• Up to $200,000 of additional life insurancecan be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
• Short Term Disability insuranceis guaranteed if purchased within the first 90 days of new union membership.
• Legal insuranceenrollment is available to purchase within the first 90 days of new union membership.
• Tuition reimbursement.

For more information on SEIU, please click here.

What We Are Looking For:

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field;OR
• An equivalent combination of education and experience.

DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA:In addition to your related work experience and education, we will use the attributes below to determine whom to interview.

• Preference may be given to Bilingual Spanish/English candidates
• Professionalism & Integrity: Demonstrates ethical behavior, accountability, and respect in all interactions. Upholds OYA's core values in a secure and structured environment.
• Reliability & Adaptability - Consistently follows policies, procedures, and security protocols while remaining flexible in a fast-paced facility setting.
• Effective Communication & Collaboration - Clearly communicates with diverse individuals, including colleagues, youth, and the public, both verbally and in writing. Maintains professionalism and discretion when handling sensitive information.
• Strong Organizational & Administrative Skills - Efficiently manages records, correspondence, and office tasks, ensuring compliance with agency standards and confidentiality protocols.
• Proactive & Solution-Oriented - Identifies challenges and seeks appropriate resolutions while maintaining a collaborative and supportive approach.
• Empathy & Customer Service Mindset - Engages with colleagues, youth, and external stakeholders with compassion, fostering a positive and inclusive work environment.

How to Apply:

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.
• Complete the questionnaire.
• Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
• Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans' preference.

Working Conditions:

• OYA facilities are tobacco free environments.
• Daily/weekly deadlines; heavy workload; use of computers, fax machines and copiers; and noise from equipment such as computers, printers, and copiers, etc.
• Daily contact with youth who exhibit hostile, assaultive behavior.
• Staff is expected to be a positive example and role model for other staff and youth. The staff is to be supportive toward OYA and MacLaren YCF policies and procedures. Being a positive role model includes but is not limited to: reliability, dependability, regular and punctual attendance in order to provide consistent services and provide public safety, neat person appearance, treating all humans with respect, and being a law-abiding citizen.

Additional Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, contact our Recruitment Team OYAjobs@oya.oregon.gov