Assistant Provost, Institutional Registrar

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Mar 17, 2025

Position Information

Posting date	03/17/2025
Closing date
Open Until Filled	Yes
Position Number	1129243
Position Title	Assistant Provost, Institutional Registrar
Hiring Range Minimum	$155,000
Hiring Range Maximum	Commensurate with Experience.
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	The inaugural Assistant Provost, Institutional Registrar augments and amplifies the work of school-based registrars by overseeing institution-level tasks related to academic records, data management, reporting, compliance, and communication, and by supporting school-level tasks to help achieve greater efficiency and effectiveness.
Description
Required Qualifications - Education and Yrs Exp	Bachelor's degree
Required Qualifications - Skills, Knowledge and Abilities	Three years' experience in a college or university registrar's office with leadership responsibilities. Ten years' overall experience in higher education in roles of increasing responsibility and leadership. Knowledge of processes typically handled by a registrar's office. Familiarity with federal and other requirements impacting student records. Experience in the business process side of a SIS. Basic understanding of database configuration and data architecture. Strong written, verbal communication, and presentation skills. Demonstrated skill working with university officers and faculty.
Preferred Qualifications	Advanced degree preferred.
Department Contact for Recruitment Inquiries	Kyle Hastbacka
Department Contact Phone Number	kyle.m.hastbacka@dartmouth.edu
Department Contact for Cover Letter and Title	Kenya Tyson, Vice Provost for Strategic Initiatives and Innovation
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/78131

Key Accountabilities

Description

Leadership and Communications -

Leads registrar decisions that are Dartmouth-wide.
Advocates for unique needs of the undergraduate, graduate, and professional schools.
Communicates updates about departmental changes, degree programs, and other relevant developments to stakeholders across Dartmouth to ensure alignment and awareness.
Advocates for resources and technology that are responsive to constituent needs and enhance efficiency.
Provides leadership in institutional compliance with governmental regulations, institutional policies, and other regulatory mandates that impact student records.
Trains users and provides basic understanding of system capabilities and hardware/software requirements in support of effective service to constituents.
Works with key stakeholders as a proactive leader to ensure student success at Dartmouth.
Coordinates classroom scheduling for all schools, where possible.
Facilitates effective management of disparate academic calendars.

Percentage Of Time

Description

Academic Records and Data Management -

Coordinates Student Information System (SIS) implementation and enhancement requests.
Develops and maintains strong working knowledge of SIS capacity and use.
Leads database implementation and standardization for Dartmouth-wide requirements such as dual degrees, CIP code assignments, certificate tracking, or distance-education programs, courses, or students.
Ensures integrity of all student records.
Actively participates in and supports Dartmouth's data governance program.
Identifies opportunities for and facilitates achievement of shared business processes in support of clean and accurate data for reporting and analysis as well as transactional use and transcripting.
Supports institutional efforts to track student progress by aligning business processes with data configuration and use requirements.

Percentage Of Time

Description

Compliance and Reporting -

Oversees compliance reporting, e.g., Veterans Affairs certifications, National Student Clearinghouse reporting.
Creates and maintains mechanisms that allow for tracking and reporting on specific populations, as appropriate.
Monitors the academic calendar and class schedule for compliance with federal and accreditation standards.
Participates in curriculum approval processes across schools to ensure execution aligns with academic policies.
Documents business processes.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.