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Youth Department Administrative Assistant

The Salvation Army USA Western Territory - Cascade Division
21.84
United States, Oregon, Happy Valley
8495 Southeast Monterey Avenue (Show on map)
Mar 19, 2025
Description Recruiting Opportunity Closes: 03.27.2025 Hourly Wage: $21.84 Hours Per Week: 40 Status: Non-Exempt / Full Time Number of Positions: 1 Position: Administrative Assistant Department: Youth Department The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Application Instructions: Complete the online job application, upload a resume. To apply online go to: Youth Department Administrative Assistant To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume complete the job application provided to you. Incomplete applications will not be accepted. Questions, contact Capt. Edgar Azueta at edgar.azueta@usw.salvationarmy.org or call (503) 794-3257. Capt. Azueta is the sole point of contact for questions regarding this position. Recruiting Accommodation Statement: To obtain assistance with accommodations related to the American's with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan. ------------------------------------------------------------------------------------------------------------------------- Scope of Position: To assist the Divisional Youth Department with keeping documents such as communications, records, and billings between the Divisional Youth Department, and The Salvation Army (TSA) units. The Administrative Assistant is responsible for establishing and maintaining Youth Department protocols. Requirements, Knowledge, Skills, Abilities, and Schedule: Proficient with MS Word, Access, PowerPoint, Excel, Publisher, mail merge, and email. Ability to acquire proficiency for Salvation Army-specific programs/applications such as, but not limited to, The Salvation Army Mission Manager (TSAMM), AgilePoint, FinanceWeb, etc. * Organized, detail-oriented, self-motivated, able to work independently, and take projects from beginning through completion. * Responsive and effective communicator. Able to format and compose grammatically correct and easily understood written communications. The Administrative Assistant may be the first association or contact with Officers and Salvation Army staff and individuals, the Divisional Youth Department, or The Salvation Army (TSA). Therefore, the ability to perform duties and conduct oneself professionally is most important. The Administrative Assistant must be a Christian in agreement with The Salvation Army's mission statement and doctrinal beliefs. Essential Duties and Responsibilities: Communications: * Create, receive, transmit, and respond to verbal and written communications to and from Salvation Army Officers staff, and vendors. Office Management: * Keep the office neat and orderly. * Answer phones and take and post messages. * Maintain confidentiality of all camp and Salvation Army business. * Handle all aspects of mail, incoming and outgoing, including emails. * Ensure office equipment is functioning properly. Troubleshoot basic office issues and work with the Information Technologies Department (IT) for solutions. * Responsible for monthly activity program tracking, and statistics. * Maintain inventory of office supplies and equipment and order as needed. * Create and maintain forms and files as needed. * Review operational invoices with the DYCS and process payment. * Prepare and collect invoices for group events; deposit monies received and report to Divisional Headquarters (DHQ) Finance Department. * Reconcile and submit corporate credit card receipts on behalf of the DYCS. Program Operations: * Assist in the duties for programs such as Salvation Army Youth (SAY) Rally, Junior Soldier Training, Young Adult Retreat, Divisional Youth Retreat, and Bible Bowl and other Divisional events at the discretion of the DYCS * Supplies purchasing * Logistics * Statistics Tracking * Reporting * Provide administrative support for Divisional and local events * Ensure proper and timely completion and submission of Divisional Youth Department reports and provide reports to Territorial Headquarters (THQ) and other departments as requested. (PTM Reports) Summer Camp Assistance: * Camp Guide/Manual updates. * Quotas/Billing - Between Service Extension, Prison Fellowship Angel Tree, and Corps * Camper Software: reporting, guest registration, dietary exceptions, and medical requirements. * USDA reporting and liaison. * Reconcile and close out each Summer Camp session. Working Conditions: * The following equipment is used, telephone, personal computer with screen monitor, copy machine, laminator, printer/copier, and 10-key calculator. * May require long periods of sitting at a desk using a personal computer and telephone. * Stooping, kneeling, bending, stretching, standing, walking, manual dexterity, hand-eye coordination, pushing, pulling, lifting, and carrying up to 25 pounds unassisted. * Works on many projects at once in an open office environment with frequent interruptions, multiple deadlines, competing priorities, and noise from ringing telephones, printers, copiers, and walk-in traffic. * Frequent phone and in-person contact with people from diverse backgrounds. * Possible exposure to communicable diseases. * May require a flexible work schedule, including some weekends, depending on the need. * Regular and punctual attendance are essential functions of this position. Miscellaneous: This job description cannot fully express what will be required of the employee in the fulfillment of his/her duties. Each employee is, therefore, responsible for asking questions, suggesting ideas, and being willing to learn new skills. The Salvation Army reserves the right to revise or change job descriptions and/or duties as the need arises. Accommodation(s) * Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation(s) needed is reasonable and no undue hardship would result. Dress Code: * The Salvation Army has a dress code which will be shared with you at the time of employment. Flexibility: * In any position with The Salvation Army, it is impossible to predict the many requests and assignments that can and will be made on an employee. This is the case with this position. Flexibility and a cooperative spirit are crucial characteristics of the person who holds this important position and for the successful operation of Salvation Army services. The Salvation Army reserves the right to revise or change job duties and responsibilities as the need arises. Professionalism: * Must adhere to all Salvation Army policies and procedures. * Must maintain the integrity of confidential communications or activities. * Must maintain a professional, courteous, and cooperative manner with all THQ, DHQ, and "Field" Personnel and outside contacts and always demonstrate respect and a positive attitude toward them. * Must be a team player, take initiative and be flexible in assisting others and to the best of the employee's ability, ensure accurate and timely work objectives. Physical Requirements: * Please see the Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position. Working Conditions: * Please see the Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position. Qualifications: Education: * Must have a high school diploma or GED Experience: * Two years of business office experience Licenses and Certifications: * Valid Drivers License General Qualifications: * Strong oral and written communication skills. * Ability to work with people from diverse backgrounds. * Access to adequate internet connection for online teaching. * Reliable means of transportation. * Valid Driver's License * Computer literate in Microsoft Office (Word, Excel, Publisher) required. * Knowledge of Salvation Army practices and organization desirable. Supervisor: Captain Edgar Azueta, Divisional Youth and Candidates Secretary Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position Position Title: 1. The physical activity of this position. (Please check all blocks that apply) A. Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. B. Balancing. Maintaining body equilibrium to prevent falling and walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. X C. Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. X D. Kneeling. Bending legs at knee to come to a rest on knee or knees. X E. Crouching. Bending the body downward and forward by bending leg and spine. F. Crawling. Moving about on hands and knees or hands and feet. X G. Reaching. Extending hand(s) and arm(s) in any direction. X H. Standing. Particularly for sustained periods of time. X I. Walking. Moving about on foot to accomplish tasks. X J. Pushing. Using upper extremities to press against something with steady force to thrust forward, downward, or outward. X K. Pulling. Using upper extremities to exert force to draw, haul or tug objects in a sustained motion. X L. Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. X M. Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. X N. Grasping. Applying pressure to an object with the fingers and palm. X O. Feeling. Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips. X P. Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly. X Q. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. X R. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. 2. The physical requirements of this position. (Please check all blocks that apply) A. Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. X B. Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. C. Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. D. Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. E. Very heavy work. Exerting more than 100 pounds of force occasionally, and/or more than 50 pounds of force frequently, and/or more than 20 pounds of force constantly to move objects. 3. The visual acuity requirements including color, depth perception, and field vision (Please check only one block) X A. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. B. The worker is required to have visual acuity to perform an activity such as: operates machines, such as lathes, drill presses, power saws, and mills where the seeing job is at or within arm's reach; performs mechanical or skilled trades tasks of a non-repetitive nature, such as carpenter, technicians, service people, plumbers, painters, mechanics, etc. X C. The worker is required to have visual acuity to operate motor vehicles and/or heavy equipment. D. The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc.) or to make general observations of facilities or structures (i.e., security guard, inspection, etc.) 4. The conditions the worker will be subject to in this position (Please check all blocks that apply) A. The worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes. B. The worker is subject to outside environmental conditions. No effective protection from the weather. X C. The worker is subject to both environmental conditions. Activities occur inside and outside. D. The worker is subject to extreme cold. Temperatures typically below 32 for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity. E. The worker is subject to extreme heat. Temperatures above 100 for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity. F. The worker is subject to noise. There is sufficient noise to cause the worker to shout to be heard above ambient noise level. G. The worker is subject to vibration. Exposure to oscillating movements of the extremities or whole body. H. The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals. I. The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation. J. The worker is frequently in close quarters, crawl spaces, shafts, manholes, small, enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia. K. The worker is required to function in narrow aisles or passageways. L. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.) 5. Other (Please enter activity, requirements or conditions that apply) X A. Travel and overnight stays (including weekends) may be required for events, training, conferences, seminars, etc. as related to the position. Must be able to travel by airplane. X B. Driving or riding in a motor vehicle long distance, at night, overnight, and for periods of three days or more. Qualifications Education High School or Equivalent (required) Experience 2 years: Two years of business office experience (required) Licenses & Certifications Driver's License (required) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)