MannKind is committed to developing and commercializing innovative therapeutic products for patients living with endocrine and orphan lung diseases. We are on a mission to give people control of their health and the freedom to live life.
At MannKind, our employees are our number one asset, and we foster a tight-knit community where each of us plays a critical role in our collective success. We strive to provide a work environment where diversity of background, thought and perspective is valued and respected. Our team is also energized by the company's entrepreneurial spirit that provides an environment in which you can evolve ideas quickly and nimbly.
Our Values serve as the foundation of MannKind's culture. They define who we are, how we act, and guide our interactions every day-both with each other and the customers we serve. At MannKind, you will work with people who are experts in their fields, see challenges as opportunities, are tenacious and push boundaries, bring creative and solutions-based thinking forward, and always believe in winning together.
**This position is Monday to Friday Onsite.**
Job Summary:
- This position provides Assistant support to our Portfolio Management, R&D and Technical Operations Leadership team with the highest level of professional support, including project coordination, calendar management, travel coordination, email management, handling of phone calls and expenses, coordination between teams, contract support, and key external partnerships.
- Reliability and attention to detail are paramount, along with a mindset that no task is insignificant. An ability to thrive in an early-stage company with ambiguity and autonomy will be critical. You will excel in this position if you are goal-driven and can triage and execute time-sensitive requests within a startup environment with minimal oversight.
- In addition, as the Bedford site continues to grow, this individual will work closely with our Manager of Site Services to assist with implementing the right processes and practices across the organization, and may include procuring material and resources, working with vendors, inter-company coordination between departments, securing compliance, and implementing best practices across all levels.
- Vital support to project managers and teams, ensuring smooth project execution by managing schedules, documentation, and communication will be critical. You'll track progress, assist in resource allocation, and help identify potential roadblocks, keeping projects organized and on track. Your organizational skills and attention to detail will be crucial in maintaining project documentation and facilitating communication, allowing project managers to focus on strategic goals and ensuring projects are completed efficiently and within budget.
Essential duties and key job responsibilities and essential functions:
- Manage complex and dynamic calendars (scheduling meetings, managing calendars, preparing agendas, and taking meeting minutes)
- Organizing, maintaining, and distributing project documentation, including plans, reports, and meeting notes.
- Acting as a point of contact for project team members and stakeholders, ensuring clear and timely communication.
- Progress Tracking: Monitoring project timelines, deliverables, and milestones, and reporting on progress to project managers.
- Assisting in the allocation and tracking of project resources, including equipment and materials.
- Assisting in the preparation of project status reports, presentations, and other relevant documentation.
- Stakeholder Management: Communicating with vendors and stakeholders to ensure that project requirements are met.
- Manage all aspects of travel arrangements, such as booking, preparing travel itineraries, making changes as needed, and submitting expense reports
- Coordinate meetings to include participant's travel, lodging, dining arrangements, and meeting space as needed
- Screen incoming executive communication: phone calls, emails, mail, and visitors; route and resolve information requests
- Attend meetings as needed; take and transcribe notes
- Provide administrative support for company-wide applications including but not limited to Zoom, Microsoft Office (Word, Powerpoint, Excel, Teams, Outlook), Concur (Accounting/ Expense reporting system), etc.
- Draft complex and/or confidential correspondence, handling confidential company materials with sensitivity and discretion
- Edit documents and presentations as needed
- Maintain and organize files, including duties relating to contracts management and ensuring organizational adherence to established workflow
- Work in tandem with the Site Office Manager, other Executive Assistants, and staff to plan and execute company-wide activities and events
Duties and responsibilities are not limited to the work listed above and may include other assignments as necessary.
Minimum qualification to perform the job; specific skills; education; knowledge and job experience necessary to perform essential duties; physical requirements for job if any.
- 8+ years of support experience required (real, recent, and meaningful) in a fast-paced environment, ideally related to project management
- High School Degree/ Diploma Required, Bachelor's degree from an accredited university preferred
- Effective communication, including speaking, writing and active listening
- Able to give and receive feedback from a variety of channels
- Collaborating with others and can resolve conflict with tact and professionalism
- Fluency with Microsoft Office 365 and Google Workspace
- Ability to find answers and information without oversight
- General tech-savvy ability to leverage modern technology
- Strong editorial skills to be utilized in reviewing sensitive and confidential information
- The ability to interact with everyone within the organization, regardless of position
- Ability to anticipate the needs of busy executives
- The ability to condense complex information into easily untestable snippets
- Capability to work independently at times without much supervision
- An intrinsic motivation to continually improve and optimize processes
- Full-time role, Monday to Friday 8am - 5pm
(Where reference is made to regulatory environment requirements and/or compliance this includes all applicable regulations i.e. FDA, ISO 13485, European requirements, etc.)
|
Mannkind Corporation
Mar 19, 2025 