Faculty Recruitment Services

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Supports the Office of the Provost, Planning and Finance in all matters related to faculty onboarding support. Represents the Provost's Office in meetings as needed and ensures compliance with University and CBA policies.

• Manages faculty and adjunct faculty postings to include applicant status changes, initiation of applicant communications. Ensures the completion of search and screen requirements such as confirming that interviews are logged, the shortlist is marked, and references are requested. Assists in the resolution of process and systematic issues and/or inquiries received from department representatives, employees and/or applicants.
• Assist Hiring Managers in identifying diverse advertising and sourcing strategies' including but limited to job boards, web searches, faculty and staff referral generation, and industry/discipline-specific sources.
• Creates faculty and adjunct faculty job openings/postings in the Talent Acquisition Manager for academic units and maintains effective communications to the search chairs, committees, and HR liaison.
• Facilitates successful adjunct on-boarding process; conduct sign-on meetings and ensures completion of I-9 and other required paperwork for payroll processing. Including creating and processing Job offer and manage hire process.
• Initiates pre-employment process for adjunct faculty and notifies department of results.
• Ensures procedures are compliant with University policies, departmental/college by-laws, Equal Opportunity Programs & Diversity (EOPD) mandates, and other applicable laws.
• Maintains the confidential nature of all employees' and applicants' privileged information used or observed in the course of performing job duties.
• Assists in the review and approval of all faculty-related HR actions including but not limited to personnel actions, Initial Faculty Appointment Forms, Change in Status forms, ensuring consistency between documents and academic policies prior to submission to HR.
• Facilitates the onboarding and processing of non-competitive hires, to include but not limited to Visiting Faculty, Temporary Faculty, and Posting Exemptions.
• Coordinates and processes changes to current faculty postings in PeopleSoft HR as approved. Documents changes as appropriate.
• Ensures the onboarding of the new hires from the initial completion of the sign-on and other forms to the creation of the appointment in the HR system. Maintains compliant record keeping of applicant information.
• Performs other related duties assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

• Master's degree in a related discipline and three years of professional recruitment experience.
• Experience working in higher education administration.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.