Executive Assistant - Lewis Katz School of Medicine

Grade: T26 - On-site
The link below will give you information about the University's T scale.
careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Katz School of Medicine has 27 basic science and clinical departments full and with over 700 full- and part-time faculty, 800 volunteer faculty, and more than 500 additional staff. With more than 11,000 alumni, Katz has trained a significant proportion of the physician base in the Pennsylvania-New Jersey-Delaware region. Reflecting the excellent quality of a Temple medical education, the MD graduates are highly regarded by competitive residency training programs. They have made significant career contributions to both medical practice and medical research. Many have become department chairpersons, deans, and vice presidents of major academic medical centers. At Katz, students learn the true art and science of "doctoring." The school's world-class faculty sets the pace in key areas of investigation, pushing the boundaries of science to advance patient care.

The Katz School of Medicine home base is a modern, 11-story medical education and research building with state-of-the-art facilities and technologies. The building opened in 2009 and boasts open-air research labs, smart classrooms, and a state-of-the-art anatomy lab. More than half of the space in the building is dedicated to research. With specialized research centers and strengths focused on population health, neuroscience, cancer, metabolic disease, lung disease, and inflammation, infectious diseases including HIV, cardiovascular disease, substance abuse, and translational science, Katz conducts investigations to break new ground and trains future generations of researchers to follow suit. In addition to its Philadelphia campus, Katz has a four-year regional campus in Bethlehem, PA-the St. Luke's University Health Network-Bethlehem. The Katz School of Medicine also provides opportunities for international students through educational affiliation agreements with universities worldwide. Visiting medical students may take up to two rotations within the program, and they must be full-time students in their final year of medical school.

The Lewis Katz School of Medicine (Katz) seeks an adaptable Administrative Executive Assistant to provide high-level support in a fast-paced and dynamic environment. The successful candidate will manage complex schedules, coordinate travel, and assist with daily operations, serving as the primary point of contact for the Dean and handling inquiries and requests. This role involves performing highly responsible and complex Medical School-wide assignments, supervising other administrative and reception staff, and ensuring all duties align with the Dean's guidance. The work environment requires the ability to multitask, prioritize effectively, and adapt quickly to changing circumstances. Effective communication is crucial, as the role involves consistent interaction with various stakeholders, strong writing and proofreading skills, and maintaining professionalism and diplomacy in all communications. This position is essential for the professional functioning of the administrative office and requires strong organizational skills, critical thinking, and the capacity to manage multiple issues with accuracy and discretion. Reports to Chief of Staff. Performs other job-related duties as assigned.

Required Education & Experience:
Bachelor's degree and a minimum of four years of experience as an administrative secretary or administrative assistant with at least three years of experience directly supporting senior/executive level staff. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:
*Demonstrated strong scheduling word processing, spreadsheet, and database management experience.
*Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and other relevant software applications and video conferencing platforms. (e.g. Zoom)
*Familiarity with the academic medical center environment is highly preferred.
*Excellent organizational, communication (verbal and written) and interpersonal skills required.
*Must be able to meet deadlines in a fast-paced, quickly changing environment.
*A proactive approach to problem-solving with strong decisionmaking skills.
*Exceptional attention to detail and accuracy in all tasks.
*Ability to adapt quickly to changing circumstances and manage multiple tasks simultaneously.
*Demonstrated problem solving, strong project management, research skills, and technology savviness/computer literacy are preferred.
*Ability to work well both independently and collaboratively in a diverse and rapid-paced academic medical environment.

This position requires a background check

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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