Scribendi Office Manager

Scribendiis a nonprofit literature and art magazine
produced and published at the University of New Mexico Honors College by
undergraduate students. This nationally distributed magazine solicits creative
work from students at 900+ honors programs and colleges. Through a yearlong
award-winning course and educational internship, student staff members gain
practical hands-on experience in editing, typography, graphic design, magazine
layout, Adobe Creative Cloud, fundraising, marketing and distribution, and
small business management.To learn more, visit scribendi.unm.edu.

The Scribendi office manager performs
a range of basic office support activities for a literary magazine and
student organization within the Honors College, such as answering questions,
and performing routine clerical, data entry, mailings, and word processing work
as assigned. Work study preferred.

DUTIES AND RESPONSIBILITIES:

• Answers emails, routes messages, and provides general information; greets and directs visitors; answers routine inquiries; follows up with outstanding inquiries.
• Opens and routes incoming mail; distributes correspondence; prepares bulk mailings and similar outreach to schools, students, and other publications.
• Performs a variety of routine typing assignments as appropriate to the position; uses a Mac to draft professional correspondence, enter data, and print letters, labels, reports, and other materials; updates and mails letters.
  Maintains office and closet inventory; orders supplies; organizes electronic files; updates computers; reviews and maintains website through Wordpress.
• Establishes, maintains, processes, and updates files, sensitive information, and other documents.
  Performs miscellaneous job-related duties as assigned.
• Sorts submissions to Scribendi and keeps track of submitters, their information, and shortlists for staff to use.
  Answers questions for staff and help facilitate bulk mailing, through Submittable, emailing, and physical mailing.
  Aids at events and facilitates the receival and distribution of magazines.
• Updates the Scribendi bulletin board to notify about events and upcoming deadlines.
  Provides general support and encouragement to staff, help review or copyedit their work, provide design suggestions, and maintain a tidy office.
  
  

Equivalencies not found for this position

Minimum Qualifications:

Collegial, independent worker, provides administrative assistance, range of office support including assistance with paperwork, running documents, student office coverage, event assistance, bulk mailing.

Preferred Qualifications:

• Interested in literary
  and/or arts non-profit work.
• Design and/or editing
  experience and experience with Adobe programs such as InDesign is helpful as
  there is an opportunity to receive more communications and marketing
  tasks, such as creating newsletters, content for the website, slide decks, etc.
• Availability to work 10-15 hours per
  week.
  
  

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.