PROJECT ADMIN - CONSTRUCTION

Assist in the administration and coordination of construction project documentation.

• High school diploma/GED
• 2+ years of administrative/project support in construction is required.

• Strong Excel experience is preferred.
• Knowledge of Dexter & Chaney's Spectrum software is preferred.
• Knowledge of Procore construction management software is preferred.
• Experience working with sales tax in Kansas and Missouri regarding payroll and accounts receivable is preferred.
• Experience with T&M and AIA billings is highly preferred.

• Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner.
• Demonstrated knowledge and skills in the use of various Microsoft Office applications including Word, excel, and Outlook.
• Knowledge and understanding of general office procedures.
• Must have excellent oral and written communication skills.
• Must have the ability to manage multiple priorities and meet deadlines.
• Must be able to maintain confidentiality.
• Must be able to work well with others and contribute to a team-oriented work environment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Assist Project Managers with project documentation, including filing and maintaining drawings, RFI, submittal, and other project-based logging systems.
• Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
• Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors.
• Maintain ongoing communication related to projects, respond to inquiries, seek information, and provide information as necessary to ensure the smooth administration of each job.
• Utilize company accounting system to enter or update project data and other pertinent information.
• Issue Purchase Orders for projects, material, and equipment.
• T&M and AIA Billings
• Update customer rates with Union rate increases
• Manpower tracking
• Write and submit POs to vendors
• Set up jobs/projects
• COIs: monitor vendor COIs, pull COIs for projects
• Obtain W9s for vendors and subcontractors
• Monitor tax exemption certificates for tax exempt projects
• Update and distribute job info sheets
• Other duties or tasks as assigned.

• Pay is commensurate with experience.
• We offer outstanding benefits, including health benefits that begin on your first day!
  
  
  
  • Competitive Health, Dental, and Vision benefits including a medical plan with no employee premium
  • Company provided Life insurance with the option to purchase additional coverage
  • Company provided AD&D insurance with the option to purchase additional coverage
  • Health Savings Account with annual Employer Contribution
  • Flexible Spending Account, offering both Health Care Spending and Dependent Care Spending
  • 401(k) with employer match (fully vested on day 1!)
  • Paid holidays
  • PTO
  
  
  
  

• Will be subject to company's background check, credit check, and MVR (will vary by position).
• Will be subject to company's drug screen program.
• May be required to submit to periodic background checks if position requires access to security sensitive business locations and/or systems.
• May be required to maintain a valid driver's license.
• Veterans\Individuals with Disabilities\Equal Opportunity Employer.