Administrative Assistant for Workforce and Continuing Education

• preparing and maintaining class and faculty schedules, division and grant budgets, and adjunct contracts;
• preparing various reports;
• coordinating special events;
• supervising assigned student workers;
• assisting students interested or enrolled in noncredit workforce training with career and educational planning services, program admissions, financial aid, and successful training/credential completion;
• working closely with students before, during, and after their training and credentialing programs to help college workforce divisions achieve their goals related to Complete 2021 and the Workforce Credentials Grant program
• responding to internal and external requests for information
• effective problem-solving skills, listening, and providing assistance to various groups within the college setting will be a key component to this position;
• an understanding of and a commitment to the community college mission and vision.
• other duties as assigned

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Must have the ability to build relationships and provide excellent coaching services to students pursuing short-term workforce training as well as strong recordkeeping skills;
• Ability to handle multiple projects simultaneously and perform basic mathematical functions;
• Must possess excellent communication skills (both orally and written) and excellent interpersonal skills;
• Ability to collaborate with community college, workforce partners, and employers;
• Office management and clerical experience required with proficient usage of Microsoft Office Suite, including Word, PowerPoint, Excel, and Access;
• Candidate must maintain confidentiality and be able to work with a various groups of students;
• Familiarity with budgeting processes including tracking expenses

• Experience using PeopleSoft
• Prior experience in a higher education setting

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.