Event Support Specialist

Title: Event Support Specialist

Employee Classification: Event Support Specialist

Campus: University of North Texas - Dallas

Division: DAL-Operations

SubDivision-Department: DAL-Chief Operating Officer

Department: DAL-Office of Events-530001

Job Location: Dallas

Salary: 34,000

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The Event Operations Department at UNT Dallas is dedicated to creating seamless and memorable events that enhance the university's mission and community engagement. We manage all aspects of event planning, coordination, and execution, supporting a wide variety of functions, including academic events, student activities, conferences, and community partnerships. Our team collaborates with internal departments and external partners to ensure that every detail is handled, from logistics and technology to catering and security, providing an exceptional experience for all attendees.

Position Overview

This position is responsible for assisting with all daily event staging setups and event administrative duties. Set-up configurations may require, but are not limited to, theatre, classroom, runway fashion shows or banquet seating configurations. This position adheres to event space guidelines and procedures as administered by the University Event Manager and campus standards set by the fire marshal. Also responsible for the appearance and high levels of cleanliness of the meeting rooms, event spaces, campus wide settings and staging areas.

Minimum Qualifications

High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.

Knowledge, Skills and Abilities

• Ability to follow oral and written instructions.
• Ability to keep records and complete forms accurately.
• Ability to direct and manage the work of others.
• Ability to apply mathematical concepts to complete tasks (example: measuring).
• Physical ability to perform work involving standing, stooping, operating equipment, and lifting.
• Familiar with the campus-wide safety guidelines and procedures that may require wearing protective footwear and or support belts.
• Knowledge of appropriate safety and security precautions appropriate to work performed.

Preferred Qualifications

High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.

Required License/Registration/Certifications

Job Duties:

• Responsible for coordinating the space and setup needs for events on campus; assist with setup as needed.
• Attends reservation meetings with customers, operational departments, catering staff, and other campus service providers as applicable.
• Works in harmony with others through active, positive, and courteous interactions with faculty, staff, students, and patrons.
• Conveys policies and procedures relative to event management and risk management.
• Assist in coordinating summer camps and conferences.
• Provides reservation deposit requirements and deadlines to clients.
• Communicates payment policies and ensures timely and accurate billing.
• Meets with clients on the day of the event to ensure their needs are met.
• Facilitates onsite transitions to day of event service providers.
• Troubleshoots and executes changes that may need to be made.
• Collect post event feedback from client as well as other service areas.
• Run event specific reports as requested.
• Other duties as assigned.

Work Schedule:

Monday - Friday 8AM-5PM and as needed based on events

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.