Administrative Assistant 2

The administrative assistant in the Division of Cardiovascular Medicine within the Department of Internal Medicine is responsible for implementing processes, workflows, policies, and procedures that ensure efficiency, transparency, compliance, and provides support to the faculty in the Division; coordinates and oversees daily business functions including financial, human resources, and facilities amp; space, in collaboration with Division Administrator and Administrative Manager; assists with identifying and resolving operational concerns and ensures appropriate actions are taken to meet departmental goals, guidelines amp; deadlines; reviews, screens and triages correspondence independently, inquiries and concerns to appropriate individual to further investigate and resolve; assists with recruiting, hiring, and onboarding of staff; oversight of faculty transitions (onboarding and offboarding); maintains active list of required Computer Based Learning trainings for research faculty and staff. Coordinates calendars and organizes logistics for meetings, conferences, workshops and other special events; prepares and distributes agendas; records, transcribes and distributes meeting minutes; coordinates and makes travel and lodging arrangements; collects, prepares and processes requests for reimbursement of expenses; researches, collects and compiles information as requested to develop complex departmental reports, aid departmental leadership in strategic planning process, and for decision making purposes.
Minimum Education and Skills/Experience Required/Desired
Per CCS Specifications; six months experience (600 hours course work or training) in customer service or communications. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.