Accounts Payable Specialist I

Responsible for receiving, verifying, processing and reconciling invoices. Performs weekly payment runs.

REQUIREMENTS AND RESPONSIBILITIES:

• Performs all aspects of the accounts payable function by obtaining approvals for all non-purchasing invoices. Enters and codes invoices into SAP according to department policies and deadlines. Identifies discrepancies, problems or errors, and resolves before processing.
• Assists vendors with payment and vendor inquiries via email and phone.
• Selects, schedules and prepares weekly payment runs via check or ACH from vendor invoices and internal payment requests that become due for payment. Monitors vendor discount opportunities. Submits payment run files to the bank.
• Assists controlling in Germany with bank reconciliation by forwarding daily bank transactions & weekly excel summary.
• Assists in reconciling & posting monthly Amex Transactions.
• Scans and attaches documents to transactions in SAP.
• Maintains Accounts Payable files and documents, including AP inbox.
• Verifies & enters vendor's banking information in SAP.
• Assists in maintenance of vendor master database. Liaison to vendors in obtaining W-9 or other required IRS forms, and other information as needed.
• Monitors operating checking account on a daily basis, print out or save debit (scanned for Bookkeeping in Germany) and credit (for Revenue Accounting) transactions.

ADDITIONAL RESPONSIBILITIES:

• Assists with annual financial audit preparation.
• Assists with miscellaneous accounting tasks.
• Aware of and complies with the RWMIC Quality Manual and regulations & requirements as they apply to this job type/position.
• Completes all planned Quality & Compliance training within defined deadlines.
• Other duties as assigned by the Accounting Manager
• This role serves as partial back-up to Accounts Payable Specialist II.

QUALIFICATIONS:

• A.A. or A.S. in Accounting or Finance preferred.
• 2+ years of previous accounting related experience.
• Knowledge and understanding of standard A/P best practices, policies and regulations.
• Knowledge of maintaining general ledgers and good bookkeeping skills.
• Great attention to detail is necessary.
• Ability to maintain a high level of confidentiality concerning financial and personal information.
• Analytical and problem-solving skills.
• Good verbal and written communications skills.
• Excellent time management skills, ability to prioritize workloads and good organizational skills.
• Proficiency in SAP is preferred
• Basic MS-Office Suite (particularly Excel, Word, and Outlook) as well as PC / Windows skills.
• Experience with and understanding of multi-cultural and multi-generational differences and the ability to work within this environment is crucial for successful employment.
• The following physical demands are required:
  1. Stand/Sit/Walk 8 hours per day.
• RWMIC offers annual Immunizations for Hep B and Flu Shots to all RWMIC employees. RWMIC employees have the responsibility to themselves and the company to consider receiving these immunizations.
• All RWMIC Employees have the responsibility to themselves and the company to work safely.

EEO Statement

We offer competitive wages and a comprehensive benefits package, which includes:

• 401 (k) Retirement Savings Plan and Trust w/Matching Program
• Medical Insurance, Dental and Vision Insurance
• Company Paid Life & Disability Insurance
• Paid Time Off
• Paid Parental Leave
• Telecommuting
• Flexible Schedules
• Tuition Reimbursement
• Wellness Program
• Flexible Spending Accounts
• Unpaid Time Off

At Richard Wolf, we believe in creating a workplace where everyone has the opportunity to thrive. We are committed to providing equal employment opportunities to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or any other legally protected status. We celebrate diversity and welcome all qualified candidates to apply for open positions.