Project Administrator
...
Plainville, CT
Loureiro
Loureiro employees are more than just co-workers; they’re partners in the success of our business. Our culture is defined by a shared sense of responsibility toward common goals and a dedication and passion for serving our clients. Everyone contributes through their creativity, imagination, and experience, collaborating to blend each of our unique backgrounds and talents into extraordinary outcomes. Our performance-driven employees truly comprise one of the most outstanding teams of professionals in the industry today. Loureiro prides itself on being a 100% employee-owned company through an Employee Stock Ownership Plan (ESOP). This ownership structure is designed to reward all employee-owners and inspire every individual to maintain a high level of commitment to both job quality and service longevity. Employee-owners are deeply motivated to work toward elevating Loureiro’s performance and its value for our customers.
https://www.loureiro.com/
keywords: position summary,assist,accounting,process,teamwork,support,maintenance,performance,submit,purchase,verify,communication,skills,experience,adapt,degree,communication,proficiency,knowledge Full Time
Overview:
Loureiro Engineering Associates, Inc. is a leading engineering and construction company dedicated to delivering high-quality projects with a focus on excellence and innovation. We are currently seeking a diligent and detail-oriented individual to join our team as a Project Administrator.
Responsibilities:
- Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.
- Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.
- Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.
- Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.
- Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.
- Set up customers and vendors in the company's financial system (Vista), obtaining necessary documentation such as W9s and Certificates of Insurance (COIs).
- Verify employee hours to ensure accuracy, coordinating with Operations in advance.
- Export payroll data from HeavyJob to the Payroll Manager for processing.
- Submit certified payroll and handle related documentation as required.
- Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.
- Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.
- Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.
- Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.
- Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.
- Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.
- Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.
- Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.
- Attend weekly project team meetings to stay informed about project progress and requirements.
- Perform weekly Equipment Module uploads in Vista and assist in maintaining the accuracy of the equipment database.
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Requirements:
- Bachelor’s degree in business administration, Finance, Construction Management, or related field preferred. Or 1-3 years’ experience in construction management/coordination/administration.
- Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.
- Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.
- Excellent organizational skills and attention to detail.
- Ability to communicate effectively and collaborate with team members across departments.
- Knowledge of construction contracts, regulations, and compliance requirements is a plus.
- Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
- Willingness to learn and adapt to new processes and technologies as needed
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 lbs.
- Ability to operate standard office equipment and keyboards.
- Able to push, pull, and place materials on level surfaces and overhead cabinets.
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Loureiro Building Construction, LLC
Mar 31, 2025