Admin Consultant/Analyst 1 - Human Resources | School of Physics and Astronomy

Position Overview
This role is responsible for administering, developing, and managing programs that support faculty endeavors within the School of Physics and Astronomy. Responsibilities include faculty hiring, promotion, awards, leaves, sabbaticals, and retirement, as well as handling sensitive inquiries and human resources functions.

Primary Responsibilities
Academic Affairs (45%)
Faculty Hiring and Recruitment
* Manage hiring and recruitment for faculty in key research areas.
* Coordinate applicant evaluations with search committees and faculty.
* Oversee onboarding for new faculty members.
Faculty Promotion and Tenure
* Advise faculty on promotion and tenure regulations and procedures.
* Coordinate and review promotion dossiers.
Faculty Annual Performance Updates
* Manage and process annual performance updates for 59 faculty members.
Faculty Awards
* Identify and support faculty nominees for awards.
* Track award deadlines and faculty eligibility.
* Assist in nomination submissions.
Faculty Retirement
* Advise faculty on retirement policies and required procedures.
Handling Complex Situations
* Address confidential and sensitive inquiries related to faculty and school administration.
* Serve as a resource for resolving complex issues beyond standard administrative staff duties.

Human Resources (50%)
HR Oversight and Compliance
* Develop and implement HR policies, ensuring alignment with University, state, and federal regulations.
* Maintain historical HR records.
* Provide guidance on HR policies and procedures.
Position Management
* Coordinate hiring for various employee categories, including faculty, researchers, staff, and student employees.
* Align job descriptions and staff goals with the School's strategic objectives.
* Develop short- and long-term HR strategies.
HR Consultation and Policy Administration
* Advise leadership, managers, and employees on HR policies and best practices.
* Ensure consistency in policy interpretation and administration.
* Provide support on staffing, classification, compensation, and affirmative action issues.
Performance Evaluations
* Coordinate performance evaluations for approximately 230 employees.
* Communicate evaluation requirements and oversee the process.
Employee Promotions
* Guide the promotion process and address related HR inquiries.
* Prepare salary justifications.
Employee Relations and Performance Management
* Investigate and resolve employee performance issues in collaboration with the College of Science and Engineering (CSE) HR department.
* Lead investigatory meetings and disciplinary actions.
* Represent the School at hearings.
Layoffs and Terminations
* Advise supervisors on layoff procedures, compliance, and severance policies.
* Ensure accurate documentation and coordination with relevant departments.
Visa and Immigration Support
* Advise on visa and permanent residency processes for faculty, employees, and visitors.
* Manage J-1, H-1, and permanent residence visas.
* Collaborate with International Student and Scholar Services to assist international scholars and student

Professional and Technical Knowledge Development (5%)
* Stay updated on HR policies, employment laws, and visa regulations.
* Engage in relevant courses, webinars, and newsletters.

Key Competencies and Skills
* Strong knowledge of University, state, and federal HR policies.
* Expertise in faculty affairs, recruitment, and employee relations.
* Ability to handle sensitive and confidential matters with discretion.
* Strong organizational and problem-solving skills.
* Excellent communication and advisory capabilities.

Required Qualifications
* BA/BS degree with at least 6 years of experience.
* Ability to lead a small homogeneous department or a larger process-oriented area.
* Proficiency in Microsoft Office and Adobe applications.
* Familiarity with employment law.

Preferred Qualifications
* BA/BS degree in Human Resources or a related discipline
* Experience working in a labor-represented environment.
* Experience in higher education administration.
* Knowledge of PeopleSoft and HRTS4 (data warehouse).
* Familiarity with University of Minnesota policies.

School of Physics and Astronomy: https://cse.umn.edu/physics

Pay Range: $86,000 - $115,000, depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Application materials should include:

• Cover letter
• Resume
• List of references with contact information

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).