Graduate Programs Coordinator

Job Description

Typical duties may include but are not limited to:

• Evaluates admissions applications and provides guidance in course selection, degree planning, and graduation requirements.
• Develops and implements programs to enhance and provide opportunities for students to engage in campus programming activities.
• Works collaboratively with administrators in the development, implementation, documentation, and enforcement of program policies and procedures.
• Creates and implements evaluations, assessment, and student retention and engagement strategic goals to assess and report growth and effectiveness of the student programs to supervisor and appropriate stakeholders.
• Aids graduation goals by conducting regular degree progression audits to ensure students are tracking to meet goals.
• Creates and maintains databases and manages and analyzes graduate program data.
• Advises and collaborates with campus partners to provide students with resources, support, referral, and advocacy.
• Develops budget recommendations and assists with developing activities and services budget requests.
• Monitors and complies with all fiscal expenditures and guidelines in accordance with university policies and procedures.
• Develops, administers and analyzes continuous assessment of programs. Prepares and evaluates statistical, analytical, and narrative reports to be used for decision making and program improvement.
• Plans and coordinates events, seminars, presentations, and workshops that support student retention and engagement strategic goals.
• Develops and maintains the department's publications, website, and social media presence.
• Recruits, hires, trains, supervises, and evaluates OPS and part-time student employees. Maintains work schedules, timesheets, and payroll action forms.
• Serves on department as well as cross-campus committees for special event planning and programming.
• Ensures that program competencies and learning outcomes are incorporated into all programming.

Other Duties:

• Other job-related duties as assigned.
• Assists in Graduate Assistant selection and assignment.
• Advises for Graduate Business Student Association.
• Works with Graduate Programs Committee in advisement and implementation of new processes and procedure as an Ex-officio member.

Additional Job Description

Required Qualifications:

• Master's degree from an accredited institution in an appropriate area of specialization.
• Professional, full-time experience directly related to the job functions
• Experience with student database software such as banner and People Soft
• Experience with personal computers using Microsoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Master's degree from an AACSB accredited institution in a business-related field
• Two years experience in a higher education setting, in graduate advising and/or admissions.

Knowledge, Skills, and Abilities:

• Knowledge of the needs of students in transition, and the core elements of successful orientation programs.
• Knowledge of database software such as Microsoft Access and SQL; visual analysis software such as Tableau and SAS; and data analysis programs such as Python or R.
• Knowledge of FERPA regulations for handling student records.
• Knowledge of University programs and policies and Florida State Board of Education policies and rules.
• Knowledge of or ability to learn student information systems.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Ability to effectively manage the work of others by providing information, guidance and motivation.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently.
• Ability to take initiative to plan, organize, coordinate and perform work when numerous and complex demands are involved.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to operate a personal computer with proficiency in Microsoft Office (Word, Excel, and Outlook).
• Ability to operate personal computers with proficiency and learn new applications and systems.

Pay Grade 17

Applications received prior to April 14, 2025, will receive priority review.