Proposal Administrator (Hybrid Eligible)

Requisition Id14787

Overview:

We are seeking a Proposal Administrator who will be responsible for supporting Oak Ridge National Lab (ORNL) research staff and administration in response to solicitations.The Proposal Administrator will oversee the end-to-end process of creating and submitting proposals in response to Broad Agency Announcements, financial assistance solicitations, Program Research and Development Announcements, and similar solicitations from other Federal agencies or non-Federal entities which are allowable under DOE policy.The Proposal Administrator will train and assist researchers in the solicitation process, review solicitations and sponsors for eligibility, develop and maintain metrics and reporting, and assist in the development of procedures for this process.The successful candidate will quickly develop knowledge and understanding of the federal and non-federal research solicitations related to research at a Federally Funded Research and Development Center (FFRDC) Laboratory. This position resides in the Strategic Partnerships Office (SPO) in the Partnerships Directorate, at ORNL.

Major Duties/Responsibilities:

• Conduct and oversee eligibility compliance reviews for solicitations

• Conduct and oversee screening for all non-federal sponsor/partners of all types of agreements in the SPO

• Maintain informational based tools (e.g. Excel spreadsheets or program databases) to assist SPO in the tracking, status and associated information of ongoing review activities for program solicitations.

• Develop and report metrics for solicitations and other measures of success in SPO

• Conduct quality and compliance review to ensure submitted proposal packages are complete and fully compliant with DOE-OSO and ORNL requirements.

• Maintain templates and other document required for proposal packages.

• Electronically file and distribute approved proposal packages.

• Provide necessary support and/or guidance to research staff and research administration with the preparation of industry and agency specific proposal documents to ensure full compliance with Lab policies and procedures.

• Use internal systems such as Strategic Partnership Projects System (SPPS) and customer relationship systems and databases to submit and track agreement status.

• Perform support activities for the processing of Inter-contractor Purchases (ICPs), Interagency Agreements (IA), and other intergovernmental agreements through which ORNL provides research support to DOE entities and government agencies.

• Assist in preparing and managing internal and external project communications, including reports and documents for the SPO Group's agreement emplacement activities.

• Establish and maintain effective working relationships with internal staff members and external contacts.

• Establish and maintain record keeping processes of documents.

• Educate and assist ORNL research staff members seeking to enter partnerships with non-federal entities.

• Serve as resource for ORNL research staff and external collaborators on partnering mechanisms.

• Utilize the SPP proposal system, SAP's BI Tool, and other contract management and reporting systems as needed in the performance of described duties.

• Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace - in how we treat one another, work together, and measure success.

Qualifications Required:

• BS/BA degree or higher.

• Minimum of 2 years of relevant experience in proposal administration, facilitating and/or managing large, sponsored research proposal portfolios and/or negotiating sponsored research and/or technology related agreements.

• Excellent written and oral communication skills and good interpersonal skills. Must be able to understand and communicate technical and legal information effectively to a wide variety of professionals in various fields including science, legal, business, and marketing.

• Ability to work as a team member in a collaborative environment.

• Ability to be self-motivated, self-directed, detail-oriented and accurate, set priorities appropriately, and work on multiple tasks in a fast-paced environment.

• Ability to perform consistently and professionally while under pressure and be able to achieve results while maintaining the integrity of the contracting process.

Qualifications Desired:

• Familiarity/working knowledge of federal regulations surrounding SPPs and CRADAs preferred.

• Ability to work independently with the capability to recommend process improvement where needed.

• Experience in working with information of a business sensitive nature, with proven ability to meet this responsibility in a professional and ethical manner.

• Ability to adapt to evolving needs of group and proactively contribute to process improvements.

• Familiarity in working in a federal laboratory environment is highly desirable, and familiarity with working in a university laboratory environment is desirable.

• Prior research experience is desirable.

• Familiarity with Artificial Intelligence and limitations and prompt development is preferred.

Work Direction and Interfaces:

This position reports to the Group Leader, Strategic Partnerships Office, Partnerships Directorate, for all aspects of job performance as well as task assignments and priorities. Incumbent will interface with ORNL research staff and management, Tech Transfer Office, ORNL Office of General Counsel, DOE Oak Ridge Site Office, and other DOE offices, contractors, and government agencies.

Measures of Effectiveness:

• Successful preparation, negotiation, and execution of nonfederal research partnership agreements and/or amendments in a way that meets ORNL timeliness standards and protects the interests of UT-Battelle, LLC and DOE.

• Rapid demonstration of successful preparation, negotiation, and execution of nonfederal research partnership agreements and/or amendments as an independent contributor, with little or no assistance necessary.

• Proficient in processing proposals and all standard agreements, through personal interaction with customers as well as using internal systems.

Visa sponsorship: Visa sponsorship is not available for this position.

Benefits at ORNL:

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov.

This position is located in Oak Ridge, Tennessee and requires onsite presence. We offer a flexible work environment that supports both the organization and the employee. A hybrid/onsite working arrangement may be available with this position, which provides flexibility to work periodically from your home, while reporting onsite to the Oak Ridge, Tennessee location on a weekly and regular basis.

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This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.