Job posting has expired

Administrative Assistant

TEKsystems
$20.00 - $25.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Texas, Sugar Land
Apr 08, 2025
Our Client is seeking a highly organized, detail-oriented, self-motivated candidate for the role of Administrative Assistant. This role includes a primary focus on invoice processing for the entire department while primarily supporting the maintenance team. It will also encompass other administrative duties in support of the business unit. The ideal candidate will be responsible to receive and process invoices for payment maintain accuracy of records and emails and providing general administrative support to ensure smooth operations for the maintenance team. Key Responsibilities will be Invoice Processing as well as: o Receive, review process to appropriate cost centers and forward to approvers for signature and submit to the appropriate system for payment. o Verify all invoices from vendors to ensure accuracy and compliance with company policies. o Match invoices with purchase orders contracts and delivery receipts ensuring proper documentation and approval. o Enter invoice details into the accounting system accurately and in a timely manner. o Ensure that all invoices are processed within payment terms and deadlines. o Communicate with vendors regarding discrepancies missing information or payment status. o Procure and monitor current stock levels of parts and supplies requested by technicians. o Manage all shipping and receiving of parts ensuring accuracy in documentation and coordination with vendors for proper shipping procedures. o Manage organize and track parts aviation consumables and office supplies for the business unit as needed o Provide general administrative assistance to the finance department including filing data entry and document management. o Prepare reports on invoice status payment schedules and outstanding balances for internal review and management meetings. o Assist with maintaining organized records for all processed invoices payments and vendor communications. o Collaborate with department managers to resolve issues related to invoices or payments. o Work closely with vendors to ensure prompt resolution of any discrepancies and ensure accurate payment processing. o Coordinate with the accounts payable team to ensure that all financial transactions are processed efficiently. Requirements: * 1 years of experience in invoice processing with Associates Degree in Accounting, Finance, Business Administration, or related field * High School Diploma with minimum 3 years work experience in related field. * Current and valid drivers license To be considered, email resumes in the MS Word format with desired all-inclusive, W2 hourly contract rate to work 5 days onsite in Houston. Pre-employment background check and drug test will be administered upon candidate's offer acceptance. * * * * Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sugar Land,TX. Application Deadline This position is anticipated to close on Apr 21, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.