New

Executive Assistant

TEKsystems
$33.00 - $38.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, California, San Francisco
Apr 15, 2025
Description * Leads the planning, coordinating, and implementing department events. * Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. * Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. * Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. * Provides input into the planning and implementation of administrative programs. * Builds effective relationships with internal/external stakeholders. * Gathers and formats data into regular and ad-hoc reports, and dashboards. * Coordinates and monitors budgets and reporting on results vs. budget. * Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. * Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. * Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. * Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). * Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements * Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. * Makes travel arrangements, booking flight/hotel reservations as needed. * Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. * Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. * Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability. * Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). * Thinks creatively and proposes new solutions. * Exercises judgment to identify, diagnose, and solve problems within given rules. Skills Administration, calendar management, Administrative support, excel data entry, invoice processing, budgeting, executive support, Customer service, Office suite Top Skills Details Administration,calendar management,Administrative support,excel data entry,invoice processing,budgeting,executive support Additional Skills & Qualifications * Verbal & written communication skills * Collaboration & team skills * Analytical and problem-solving skills * Attention to detail & organizational skills Experience Level Expert Level Pay and Benefits The pay range for this position is $33.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Francisco,CA. Application Deadline This position is anticipated to close on Apr 18, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.