Administrative Assistant & Receptionist

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  Impactful Work: When you join Diasorin, you become part of a team that's dedicated to improving lives. Your contributions will directly impact patient care, making a meaningful difference in the world.
  

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  Global Reach & Innovation: Our work transcends borders. Joining Diasorin means collaborating with colleagues from all over the world, expanding your horizons, and contributing to global healthcare solutions at the forefront of the diagnostic industry.
  

Job Scope

As an Administrative Assistant & Receptionist at Diasorin, you will be the first point of contact for employees, visitors, and stakeholders, ensuring a professional and welcoming experience. This role is critical in maintaining office efficiency and supporting business operations through administrative and clerical responsibilities. You will handle a variety of tasks, from coordinating meetings and managing correspondence to assisting with travel arrangements and office logistics. The ideal candidate is a proactive and highly organized professional with strong communication skills and a customer-focused mindset.

Key Responsibilities:

Reception & Office Coordination:

• Serve as the primary point of contact for visitors, vendors, and employees at the front desk, ensuring a welcoming and professional environment.
• Manage incoming calls, emails, and inquiries, directing them to the appropriate personnel.
• Maintain office security by following safety protocols, monitoring visitor access, and managing badges.
• Ensure the reception area, meeting rooms, and shared office spaces are clean, organized, and well-stocked with necessary supplies.

Administrative & Executive Support:

• Provide administrative support to leadership teams, including calendar management, scheduling, and document preparation.
• Coordinate meetings, including room reservations, catering, and preparing meeting materials.
• Assist with travel arrangements, expense reporting, and logistics for employees and executives.
• Manage incoming and outgoing mail, shipments, and office correspondence.

Business Operations & Process Support:

• Maintain and update databases, contact lists, and internal documents.
• Assist in organizing company events, team-building activities, and employee engagement initiatives.
• Support HR and other departments with onboarding, training materials, and compliance documentation.
• Assist with processing invoices, tracking office expenditures, and managing vendor relationships.

Technology & Communication Support:

• Utilize office software (Microsoft Office Suite, SAP, SuccessFactors, Concur, etc.) to support administrative tasks and data management.
• Act as a liaison between employees and IT for minor technical support and troubleshooting.
• Prepare reports, presentations, and internal communications as required.

Education, Qualifications & Skills:

• 3-5 years of Administrative Assistantexperience with increased responsibility and cross-functional support.
• High school degree required or Associates in Business Administration preferred
• Professional demeanor and ability to handle confidential information with discretion.
• Experience in the medical device, healthcare, or biotechnology industries is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business applications.
• Experience with SAP, Concur, SuccessFactors, or other enterprise systems is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities, with the ability to multitask and prioritize in a fast-paced environment.