Associate Project Administrator

Gannett Fleming
: $60,000 - $70,000
life insurance, parental leave, tuition reimbursement, 401(k)
United States, Texas, Houston
Apr 15, 2025
What You Will Do: Gannett Fleming TranSystems is seeking an Associate Project Administrator to join our Water Group in Houston, TX! This role follows a hybrid work model, requiring regular attendance at our Houston, TX office. The Water Group at Gannett Fleming TranSystems provides innovative solutions for sustainable water management and infrastructure. Our team excels in dams and levees, advanced water and wastewater treatment, stormwater management, and conveyance, collection, and transmission. With a focus on integrating technology, sustainability, and compliance, we consider each water resources and environmental remediation project a chance to innovate and evolve to protect public health and enhance quality of life. Explore some of our signature water resources and environmental projects here. What you'll be challenged to do: As an Associate Project Administrator, you will support the Right of Way group within our Water Group. You'll be responsible for tracking and maintaining project financial records, assisting with documentation, and supporting internal and client-facing administrative functions. In this capacity, the successful candidate will be responsible for the following: Maintain accurate project records and financial documentation in compliance with Texas Water Development Board (TWDB) requirements. Update and manage internal asset tracking using our Well Asset Management system (QuickBase) for approximately 430 groundwater and surface water wells. Review and update spreadsheets, letters, and reports; electronically file permits and pumpage reports. Prepare and package Right of Way documentation, including offer letters and encroachment transmittals, for certified mailing. Provide administrative support to the Right-of-Way Manager and assist with logistics for client board meetings and emergency preparedness sessions. Conduct quarterly and year-end reviews of QuickBase data. Support financial reporting and coordination with the client's bookkeeper as needed. Perform other duties as assigned by the Manager or Team Leader. Education \| Experience: What you will bring to our firm: High school diploma required. Minimum of 5 years of experience in an office environment. Proficient in Microsoft 365 (specifically: Word, Excel, Outlook, OneDrive). Strong written and verbal communication skills. Excellent data entry and recordkeeping skills, with high attention to detail. Ability to manage multiple tasks across varied managers and deadlines. A self-starter mindset with a proven desire to learn and improve processes. Comfortable with repetition, consistency, and accurate documentation practices. What we prefer you bring: College degree or some college coursework is preferred. Experience with asset or database systems such as QuickBase. Familiarity with documentation and administrative processes in the public utility sector. Compensation: The range for this position is salary range is $60,000 - $70,000. Salary is dependent upon experience and geographic location. Featured Benefits: Hybrid (in-person and remote) work environment. Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. Tax-deferred 401(k) savings plan. Competitive paid-time-off (PTO) accrual. Tuition reimbursement for continued education. Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations Incentive compensation for eligible positions. Company Overview: At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world. Gannett Fleming TranSystems is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems. Location: Houston, TX Working Hours: 8 AM - 5 PM Employment Status: Full-time Salary Range: $60,000 - $70,000 Salary dependent upon experience and geographic location #LI-SS1 #LI-Hybrid