Warehouse Coordinator

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70+ U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients' needs. Learn more at www.pavion.com

Pavion and our family of companies are seeking a talented and motivated Warehouse Coordinator to join our security business unit.

Primary Responsibilities:

• Processes in-bound receiving for projects (jobs and work orders)
• Ensures all receiving processes in Business Central are accurate
• Handles any shipping discrepancies with the Vendor
• Processes Job Journals in Business Central (stock picks)
• Ensures part(s) are pulled accurately from warehouse stock based on Job Journal and executed properly in Business Central
• Ensures part(s) pulled from warehouse stock are carefully packed for Technician/PM pick-up with accurate labeling of box(es)
• Tracks and maintains minimum levels of stock items
• Quarterly discussion with Operations to verify stock minimum levels
• Coordinates request for procurement
• Tracks and maintains consumables stock
• Monthly discussion with Operations to verify consumables list
• Bi-weekly check on consumables stock
• Coordinates request for procurement
• Creates new and maintains consumables in Item Master
• Handles outbound shipping/freight
• Coordination of freight pick-ups
• Keeping of accurate records
• Maintaining UPS data standards
• Ensuring accurate safety marking on packages
• Handles return to stock from jobs
• Facilitates RMAs back to vendor for credit whenever possible
• Ensures proper transactions in Business Central
• Coordinates RMAs
• Ensures accurate tracking
• Works with AP for proper credits from vendor
• Execute transfers of product in Business Central from various warehouses
• Executes monthly cycle counts
• Assists Business Operations Manager in annual physical inventory activities
• Assists in implementing approved special projects and newly created policy and procedures
• Assists in the coverage of Procurement in the event of PTO or emergency
• Ensures any on-hand discrepancies are thoroughly researched
• Assists Business Operations Manager to ensure a safe warehouse environment
• Ensures a clean warehouse environment (floors are kept clean, trash is taken out, e-waste is picked up, etc.)

Basic Qualifications:

• High school diploma or equivalent
• 3+ years of warehousing experience
• Proven proficiency in MS Office suite specifically (Outlook, Excel, Word)
• MS Teams experience (Chat, create and/or attend necessary virtual meetings)
• Proven ability to resolve problems and the understanding when to escalate
• Proven communication skills
• Excellent attention to detail
• Proven initiative and self sufficiency
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  Ability to work in a warehouse environment (standing, walking, lifting up to 50 pounds)
  
  
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  Occasional availability for increased hours based on receiving volume and other coverage duties
  
  
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  Must be able to work on day(s) relating of annual physical inventory
  
  

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.