Payroll Specialist

ASQ is the leading membership association to help quality professionals achieve their career goals and drive excellence through quality in their organizations and industries. We provide expertise, knowledge, networks, and solutions to a global membership of individuals and organizations spanning more than 140 countries. ASQ was founded in 1946 and is headquartered in Milwaukee, Wisconsin.

The Payroll Specialist will report directly to the Financial Controller and be responsible for accurately processing and recording payroll across multiple legal entities. Responsibilities will also include providing timely and accurate financial information, daily data entry, and other payroll related duties. This role will support the accounting workgroup by handling various general ledger analysis, recording, and reporting functions. The ideal candidate will have excellent communication skills, strong attention to detail, solid organizational and time management abilities, a working knowledge of payroll best practices, and a strong understanding of federal and state regulations.

The salary range for this non-exempt role is $ $27.25 - $34.04/ hour.

Essential Functions

• Responsible for gathering, maintaining, and recording all data related to payroll.
• Serves as primary point of contact to employees for all payroll related questions.
• Partners with third party payroll provider to process biweekly payroll. Audits all transactions for accuracy, including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures compliance with federal, state, and local payroll, wage, garnishment, and best practices.
• Runs payroll reports by compiling summaries of earnings, taxes, deductions, leave disability and nontaxable wages.
• Balances and prepares payroll journal entries for approval. Ensures proper general ledger accounts are setup and mapped in the payroll system.
• Reviews the quarterly payroll tax reports for federal & state agencies as prepared by their party payroll provider for accuracy and agreement with the general ledger. Researches discrepancies and works to come to a resolution.
• Maintains primary relationship with third party payroll provider customer support and tax reconciliation groups. Opens cases for issues to be resolved, tracks and follows up on open cases, and works closely with accounting team to resolve bank/reporting discrepancies.
• Conducts year-end reporting for W-2s.
• Develops and maintains financial and operational ad hoc reporting as needed.
• Serves as the primary point of contact for internal and external audits related to payroll.
• Handles accounting functions assigned, including journal entries, account reconciliations, reporting and tracking of financial data.
• Adheres to ASQ Competencies: Trust, Accountability. Collaboration, and Transparency.
• Performs all other duties as assigned.

Working Conditions and Physical Requirements:

Hybrid Office Environment with 2+ days in office at the Milwaukee Headquarters location.

Bring Your Best: Position Minimum Qualifications

• An associate's degree in business administration, accounting, or related field;
• A minimum of 2 years of payroll processing experience working with sensitive and confidential information;
• Or an equivalent combination of education and experience.
• Must be able to comply with attendance and timeliness policies.

ASQ is conveniently situated in downtown Milwaukee, immediately adjacent to major freeway exits and the robust downtown economy. The Avenue MKE and Riverwalk access provides our employees easy indoor and outdoor access to shopping, restaurants, and coffee shops. Our office space is in a historic building incorporating newly designed workstations, an option for sit/stand desks, and community and collaboration space. We also offer a hybrid work environment that offers staff the option of working from home up to 3 days per week.

At ASQ, our philosophy is that performance-driven pay provides a foundation for a complete benefit package that helps you live your best life, both at work and at home. Competitive base pay, outstanding benefits, opportunities for learning and growth, programs to help you plan for the future and perks that inspire your downtime are all part of ASQ's total compensation package.

• Challenging and interesting work
• Benefits of ASQ membership
• ASQ-sponsored training
• Opportunities to achieve professional designations and certifications
• Performance management and coaching
• Tuition reimbursement

• Medical insurance
• Dental insurance
• Vision insurance
• Health savings accounts
• Flexible spending accounts
• Fun and rewarding wellness program
• Access to Avenue MKE Fitness Center and Pickleball Courts

• Competitive base pay
• Opportunity for annual merit increases
• Outstanding benefits

• Retirement savings program
• Disability income plan
• Life insurance, Accident, & Critical Illness insurance

• Growing, global organization
• Mission-driven and committed to sharing ideas and tools that make the world work better
• Healthy work/life balance and flexible work schedules
• Positive, collaborative, team-oriented environment
• One-week winter break every December, in addition to accrued paid time off and other paid holidays
• Regular coffee socials, peer to peer recognition, and more!