Administrative Officer, Library

Georgia State University
$90,000 - $121,629
United States, Georgia, Atlanta
1 Park Place (Show on map)
Apr 22, 2025
Description : Administrative Officer Georgia State University University Library Library Administration Located on six Georgia State University campuses throughout metro Atlanta, the University Library provides faculty and students with open and inviting educational facilities and an active online experience. As an integral part of the University community, the library welcomed 1.4 million visitors in the past year. As a valued partner in student success, the library supports both teaching and research with extensive collections, innovative solutions, and outstanding assistance. For additional information about the Georgia State University Library, visit library.gsu.edu. The University Library is seeking to hire an Administrative Officer on a full-time basis at our Atlanta campus. The Administrative Officer participates as a member of the University Library's senior leadership team in strategic and tactical planning. This position is responsible for the unit's financial and budget planning processes. The Library AO also manages the library's HR and Facilities teams. The scope of the responsibilities will include these essential duties, but is not limited to the following Financial Leadership Administers the University Library's annual budget, including state funds, sponsored grants, and foundation accounts. Duties include budget forecasting, preparation of the annual operating budget, managing internal allocations, approval of expenditures, and tracking of budget amendments. Supervises all budget and accounting functions, ensuring compliance with university policies and external funding regulations, including expenditure review processes. Leads the fiscal year-end closeout process, ensuring that funds are optimally allocated and expended. Oversee the financial administration of endowment and foundation accounts, ensuring proper allocation and expenditure. Serves as primary grants officer for the University Library, overseeing financial planning and ensuring compliance with grant and contract regulations, reporting requirements, and university policies. Serves as the college's internal control officer, overseeing financial policies and risk management. Human Resources Leadership Provides oversight and coordination, through the Library HR Officer, of all faculty, staff and temporary/student human resource matters and payroll functions. Functions included in HR operations are faculty and staff recruitment, promotion processes, faculty contracts, faculty and staff performance management, and payroll administration. Facilities Leadership Provides oversight, through the facilities coordinator, of day-to-day library facility matters on six campuses. Serves as the Dean's proxy, as required, for renovation and construction projects. Serves as the liaison between the University Library and external partners, including police/security and the cafe. Manages the downtown library's visitor management system. Strategic Leadership Participates in strategic planning as a part of the University Library's senior leadership team. Engages in continuous improvement of processes within the scope of the position. Develops and administers policies and procedures in the University Library about finance and administration, human resources, and operations. Serves as the library's liaison both for operations within the library and with central university administration. Performs additional duties as assigned. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and six years of supervisory/management experience; or a combination of education and related experience. Preferred Hiring Qualifications: Master's degree in Business Administration or a related field. Proven experience in preparing and managing budgets, including directing and approving expenditures and resource allocation. Demonstrated ability to improve business processes and document workflows, with strong skills in problem analysis, option identification, and solution implementation. Excellent verbal and written communication skills. Proven track record of building and maintaining collaborative relationships. Experience in team management, including hiring, evaluating, and coaching employees. Experience with business processes in a higher education institution. Proficiency in project management tools and methodologies. Experience with data analysis and reporting, including proficiency in relevant software (e.g., Excel, SQL). Ability to adapt to changing environments and manage multiple priorities effectively. College/Business Unit : University Library Department : University Library - Library Adminstration Location : Atlanta Campus Shift : Monday - Friday 8:30 - 5:15pm Salary : $90,000 - $121,629 FLSA Status : Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 04/22/25, 4:00:00 AM Closing Date : 05/07/25, 3:59:00 AM Special Instructions : To be fully considered for this position all candidates must submit the following at the time of submission: A complete and accurate GSU application Resume Cover Letter Three professional references #LI-JB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.