Program Coordinator, Kendra Scott Women's Entrepreneurial Leadership Institute

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Weekly Scheduled Hours:

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Job Details:

The Kendra Scott Women's Entrepreneurial Leadership Institute (KS WELI) at The University of Texas at Austin will strengthen the next generation of leaders who will change the world - in business and beyond. Through an environment of community, innovation and empowerment, we will redefine leadership, Intrapreneurship and entrepreneurship by growing the number of women-owned and women-led businesses.

Learn more at kswelinstitute.utexas.edu.

KS WELI programming empowers and equips entrepreneurs and intrapreneurs across all disciplines each year who will change the world. Through our strategic programming, KS WELI is able to connect these incredible entrepreneurs to mentors, investors, academics, and empower entrepreneurs to continue building and scaling their venture after our program.

Develop and lead KS WELI programming. Maintain campus and community relationships that lead to additional opportunities for KS WELI student. Developing the strategy for successful workshops, identifying key partnerships and mentorships, potential long-term investment opportunities, and working in partnership with staff to develop a strong resource database.

Responsible for all phases of program activities, including development, implementation, execution, and assessment for students, based on the strategic direction of KS WELI. Develops and implements standards for attainment of program goals and objectives. Maintains frequent interaction and organized communication with past and present cohort members, mentors, and external partners; university departments, special groups and external agencies in administering the program. Recommends new policies and procedures for improvement of program activities. Coordinates staff training and development related to the program.

Manage Programs and Events

General: Coordinate multiple complex events hosted by the Institute including but not limited to: monthly First Friday's networking events, weekly co-working, workshop series, and annual pitch event. Assist with co-sponsored events as needed. Coordinate communications regarding event logistics and help participants, speakers, and vendors complete required forms and paperwork.

Program Management: Lead the application process and recruitment for entrepreneur programming each year. Promote and present KS WELI programming throughout campus and participate in events, presentations, speaker series, and resources. Create processes and procedures to ensure the efficient and effective operation to build out the program. Create processes and procedures for all tasks within the program, including logistics, content, marketing, development, external partnerships, administrative and more.

Programs and Events Lead: Execute and attend assigned program components, overseeing logistics and ensuring that events run smoothly from start to finish. Oversee and reasonably assign tasks to support staff. Develop/contribute to the production of program reports, materials, and content. Prepare feedback surveys, as needed.

Develop and maintain criteria for issuing awards/grants to entrepreneurs as per University policy.

Vendor Relationships: Communicate and coordinate with vendors on vendor guidelines, arrival, load-in, and load-out procedures for all events. Work with external university departments to facilitate site rentals. Coordinate with internal business offices on vendor contracts and execution of payment to vendors with help of staff.

• Coordinate all aspects of program execution
• Manage the program timeline - specifically, recruit and select participants, manage logistics, facilitate guest speaker visits, and organize signature events
• Organize weekly workshop, co-working, and/or networking sessions
• Plan all programming as assigned by the Director and Assistant Director, ensuring planning is within budget
• Represent and promote the Institute at various events and meetings

Manage Internal/External Relations

Relationship and Community Building: Focus on both internal and external partnership development benefiting KS WELI students. Create and build a strong community for the KS WELI. Maintain relationships with KS WELI students (past and present) to understand where they are at in their entrepreneurial journey, connecting resources as needed. Maintain relationships with the KS WELI network, adding appropriate mentors, checking-in regularly, and other assistance needs.

Develop and maintain relationships with current and future KS WELI partners. Collaborate with other KS WELI and University partners on initiatives that benefit KS WELI students. Own the relationship building process - sourcing, ideation, correspondence, on-boarding, and off-boarding.

• Manage relations with Program Participants (past and present) and Program Supporters (speakers, mentors, etc), including on-boarding, off-boarding, and answering routine questions
• Structuring and managing all communication with relevant parties (past and present).
• Connect interested external stakeholders with appropriate resources through KS WELI
• Meet with internal and external stakeholders to discuss the Institute's activities and Entrepreneur programming.

Marketing and Communications: Collect analytics on participants' experience with the program and work to improve and evolve the program based on feedback and surveys received. Manage relevant program email accounts and Slack Channels. Collect, organize, and transfer assets to the marketing team to ensure a successful launch for their respective content. Contribute to KS WELI annual impact reports. Serve as the voice of the KS WELI and programming both on and off-campus.

Administrative

Office Operations and Service: Support general KS WELI office operations, including maintenance of space and high-level customer service/hospitality.

Ongoing Training: Participate in regular training and development activities to promote team building and collaboration, as well as individual development.

• Process all necessary event and program related administrative functions, including but not limited to: pre-event/pre-travel approval forms, procurement, purchase requests, render payments/reimbursements, and execute contracts, ensuring that all financial transactions are executed in compliance with accounting and procurement procedures and requirements.
• Ensures expenses align with allocated funding. Ensure purchases and contracts are managed in accordance with university policy. Support the accurate reconciliation of expenses each month, as needed.

• Bachelor's degreeand at least 3 years of experience of the following: Project Management, Event Management, Venture Capital, Entrepreneurship, or related fields
• Experience with programming and event execution
• Organized with high level of attention to detail
• Effective communicator across multiple channels
• Experience with defining and delivering content that meets the needs of users
• Required Competencies: Problem Solving, Strategic Execution, Decision Making and Critical Thinking, Teamwork, Accuracy and Attention to Detail, Effective Communications, Initiative, Honesty and Integrity, Managing Multiple Priorities.
• An equivalent combination of relevant education and experience may be substituted as appropriate.

• More than 3 years' experience in program management, venture capital, entrepreneurial, technology in a manager capacity.
• Previous experience working with UT and/or in entrepreneurship education training programs.
• Proficiency in project management tools and applications.
• Strong entrepreneurial and investor network and associated networking skills, public speaking skills and ability to communicate effectively.
• Team player with a strong innovative mindset towards defining areas of improvement.

$50,000 + depending on qualifications

• Requires some evening and weekend working hours for programming.
• Prolonged screen time.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.