Shift Administrative Assistant

Y-12 National Security Complex
United States, Tennessee, Oak Ridge
Apr 22, 2025
Location:Oak Ridge, TN Job Title: Shift Administrative Assistant Career Level: Support Organization: Facility Operations Management (50992610) Job Specialty: General Administration What You'll Do Tracks and monitors the authorization of operations activities in support of the Shift Manager office in Manufacturing Facilities Facilitates the Plan of the Day (POD) in accordance with results of the daily POD meetings conducted by the Shift Manager and the continual updating of facility information as requested by the Shift Manager, Shift Technical Advisor and Operations Manager Maintains administration and data entry of the facility surveillance database and facilitates the distribution and tracking of surveillances Facilitates Shift Manager or Shift Supervisor records maintenance in accordance with Conduct of Operations requirements including documentation of work start authorization, maintenance of facility logbooks, issuance of standing orders and required reading, and maintenance of supporting records for these programs Develops and maintains information databases as required to track the flow of information through the Shift Manager or Shift Supervisor office, including maintenance and administration of the tagging, labeling, and posting program for the facility Updates Issues Management system or TOPIC database for corrective actions assigned to the facility and requested by Shift Manager, Shift Technical Advisor and Operations Manager Supports the Shift Manager office and may serve as principal point of contact for incoming communications when the Shift Manager is not present or is distracted by other duties Supports the Shift Manager office to issue equipment necessary for access to facility areas, such as safety glasses, personal alarm devices, flashlights, etc. for restricted areas Orders materials for office and for facility business as required Supports management assessments and surveillances to assist the FOM staff with tasks associated with the safety basis , operating procedures, andConduct of Operations Performs other duties as requested by the Operations Manager or Shift Manager What You Can Expect Meaningful work and unique opportunities to support missions vital to national and global security Top-notch, dedicated colleagues Generous pay and benefits with a stable organization Career advancement and professional development programs Work-life balance fostered through flexible work options and wellness initiatives Minimum Job Requirements High school diploma: Minimum 7 years of relevant experience OR Associate degree: Minimum 4 years of relevant experience Typical administrative experience ranging from 7 to 10 years Preferred Job Requirements Requires demonstrated ability to use word processing and database programs to manage ongoing work activities Requires experience working with records management requirements and procedures Requires good human relations skills and the ability to effectively communicate and interface with personnel from various organizations Notes The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired. If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level, and internal applicants in higher Career Levels may be considered, on an exception basis, to come across laterally based on the applicant's education and experience, and the scope of work being performed in the role. Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required. Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10CFR 709. Medical requirements may apply. CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification. CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity, age, religion, national origin, ancestry, genetic information, disability or veteran status.