Financial Professional 1

The primary purpose of this position is to perform professional accounting requiring the application of general accounting principles for sponsored and non-sponsored accounts within the Medical School-Duluth Campus. Responsibilities include monitoring and reconciling non-sponsored accounts; preparing financial reports for internal review; reviewing and analyzing revenue and expenditures; preparing and processing journal entries and direct retro adjustments;; preparing expense and payment documents and deposits; serving as primary/secondary approver for financial transactions; entering payroll distributions, setting up combo codes, and resolving payroll discrepancies; preparing budget journals; serving as PCard and TCard Administrator and Billing Specialist; assisting with annual budget preparation, and serving as a resource to faculty and staff to resolve issues and answer questions.

Duties/Responsibilities

20%: PREPARING FINANCIAL REPORTS FOR INTERNAL REVIEW, REVIEWING AND ANALYZING REVENUE AND EXPENDITURES, SERVING AS A RESOURCE TO FACULTY AND STAFF

• Using Excel to convert standard UM reports into customized financial reports that are useful to faculty, department heads, and supervisor for making financial decisions.
• Reviewing and analyzing revenue and expense transactions and monitoring account balances; researching discrepancies in accounting data;
• assisting faculty/staff regarding chartstring balances and questions, incorrect charge issues, PCard, purchase requisition, and invoice questions and issues, and questions regarding University policies and procedures; making recommendations to supervisor regarding corrections to be made to financial data.

15%: PREPARING AND PROCESSING JOURNAL ENTRIES AND DIRECT RETRO ADJUSTMENTS, PROCESSING BUDGET JOURNALS

• Reviewing and analyzing financial transactions and account balances and performing calculations in order to prepare and process correcting journal entries and annual or periodic journal entries.
• Calculating salary and fringe amounts to be transferred between EFS account strings in order to prepare and process direct retro (payroll) adjustments and set up salary distributions.
• Processing budget journals to add new chartstrings to EFS; entering combo codes for payroll entries

15%: SERVING AS APPROVER FOR FINANCIAL TRANSACTIONS

• Serving as primary approver in EFS for all non-sponsored PCard transactions, all non-sponsored purchase requisitions under $10,000, all non-sponsored vouchers under $10,000, and all non-travel sponsored documents under $1,000 for the Medical School-Duluth Campus.
• Serving as secondary approver in EFS for all non-sponsored expense reports for the Medical School-Duluth Campus.
• This approval process includes careful review and analysis of financial documents to ensure compliance with all University policies and procedures

15%: PAYROLL FUNCTIONS

• Entering payroll distributions for Medical School-Duluth Campus employees in the HRMS system.
• Setting up combo codes; verification and record keeping of correct combo codes and employee pay amounts.
• Researching and resolving payroll discrepancies.
• Cleaning up payroll default account strings for new employees to remove salary expense that was initially charged to a general default account string in error.

10%: PREPARING EXPENSE AND PAYMENT DOCUMENTS AND DEPOSITS

• Preparing expense reports for reimbursement of out-of-pocket expenses to faculty and staff; preparing check requests, processing invoices, preparing purchase requisitions, performing PCard reconciliations, and receiving invoices for multiple departments within the Medical School-Duluth Campus.
• Preparing check deposits for all departments within the Medical School-Duluth Campus.

10%: PCARD ADMINISTRATOR, TRAVEL CARD ADMINISTRATOR, BILLING SPECIALST

• Order new cards, increase dollar limits, monitor card users for compliance with policies, cancel cards no longer needed
• Create bills to internal and external customers (including UM Foundation) using the Accounts Receivable system, monitor accounts to ensure receipt of payment

15%: ASSIST WITH ANNUAL BUDGET PREPARATION AND BUDGET ENTRY

• Assist Finance Manager with annual budget by: Sending emails regarding expected revenue, expense, and balance amounts to individual faculty members on their startup and release accounts;
• Performing detailed analysis and reporting of transfer in and transfer out transactions for the previous fiscal year and the current fiscal year;
• Entering all non-payroll budget lines into the budget system; Monitoring the entire budget for entry errors and advising the Finance team regarding corrections that are needed;
• Removing all non-payroll zero dollar amount lines from the budget system prior to budget submission

MISCELLANEOUS DUTIES

• Order keys for new employees/students; assist key shop personnel with access renewal

Required Qualifications:

• BA/BS degree of a combination of related education and work experience to equal four years

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $55,000- $58,000; depending on education/qualifications/experience

Time Appointment: 80% Appointment

Work Location: Remote

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).