Events Specialist

At Diversified, we don't just follow tech trends - we set them by leveraging the best in technology and ongoing advisory services to transform businesses. Our comprehensive suite of solutions is engineered to help our clients build connections that make a difference - whether by inspiring viewers, engaging associates, motivating audiences, or streamlining and safeguarding operations.

Our dedicated teams craft solutions experienced by millions every day including:

• Delivering the fan experience at one of 100+ sports facilities for the NFL, MLB, NBA, NHL, MLS, NCAA
• Building the first fly pack broadcast system transportable by air - bringing the 2022 World Cup and Super Bowl into homes across the world
• Engineering the first high-density pixel canvas to display HD content at that scale for the Vornado, Marriott Marquis LED Display in Times Square, NY
• Empowering and monitoring communication and collaboration solutions within multi-national companies around the globe

Founded in 1993, we're a global organization serving local needs with associates worldwide. Learn more at onediversified.com and follow us on LinkedIn and Twitter.

At Diversified, we partner with some of today's top organizations to deliver solutions that are leading tomorrow's technology. From bringing the excitement on the field closer to the fans in the stands to connecting 911 operators with their dispatch team - from optimizing operating room efficiencies to enhancing enterprise collaboration across the world - we bring the best and brightest the industry has to offer to each and every project.
Are you looking to take your career to the next level? Acquire new skills and make an impact while growing your career. Be a valued member of our team here at Diversified.
About the Role:
The Events Specialist will be responsible for coordinating logistics, planning, and administrative tasks in support of the event lifecycle for tradeshows, regional events, and sales enablement initiatives. This role plays a critical part in ensuring the successful execution of events by managing timelines, vendor relationships, internal communications, and logistical details. The Events Specialist will work closely with cross-functional teams, including marketing, sales, and operations, to ensure alignment with business objectives and event goals.

Primary Responsibilities of the Events Specialist:

Event Planning & Logistics:

• Coordinate all logistical aspects of tradeshows, conferences, regional events, and sales enablement events, including venue selection, travel arrangements, registration processes, and vendor management.
• Support Global Marketing and Sales Enablement in developing event timelines and task lists to ensure all elements of the event are executed on time.
• Assist in the development of event budgets and manage expenses to ensure events are delivered within scope.

Vendor & Partner Relations:

• Source and manage relationships with external vendors, including catering, AV suppliers, booth construction, transportation, and event service providers.
• Coordinate contracts, negotiate pricing, and ensure vendors meet the required service levels for each event.

On-Site Event Coordination:

• Serve as the on-site point of contact during events to ensure everything runs smoothly, including setup, registration, and troubleshooting any last-minute issues.
• Manage event materials, including shipping, setup, and teardown of event booths and promotional items.

Communications & Marketing Support:

• Collaborate with the marketing team to ensure event branding, messaging, and promotional materials align with sales and enablement objectives.
• Communicate event details and logistics to internal teams, external partners, and participants.

Administrative Support:

• Maintain event documentation, including contracts, vendor agreements, post-event reports, and budget tracking.
• Coordinate post-event evaluations and surveys to measure event success and identify areas for improvement.

Post-Event Analysis:

• Gather and analyze feedback from participants, vendors, and internal stakeholders to prepare post-event reports.
• Assist in the preparation of return on investment (ROI) reports to assess event effectiveness and support future planning efforts."
  

Required Qualifications of the Events Specialist:

• Bachelor's degree in event management, marketing, communications, or a related field preferred.
• 2-4 years of experience in event coordination, with a focus on corporate tradeshows, conferences, and regional events.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Excellent written and verbal communication skills.
• Proficient in event management software, CRM systems, and Microsoft Office Suite.
• Ability to travel and work flexible hours, including weekends and evenings, as required by event schedules

Skills & Competencies:

• Attention to Detail: Meticulous in ensuring that all event aspects, from logistics to branding, are executed precisely.
• Problem Solving: Ability to troubleshoot last-minute event challenges and develop creative solutions on the spot.
• Collaboration: Strong ability to work cross-functionally with sales, marketing, and operations teams.
• Time Management: Skilled in managing tight deadlines and ensuring that all tasks are completed in a timely manner
• Budget Management: Experience in tracking event budgets and controlling costs while delivering high-quality experiences."

Preferred Qualifications of the Events Specialist:

• Experience working in global organizations or supporting marketing and sales enablement initiatives.
• Familiarity with virtual event platforms and hybrid event coordination.
• Certifications such as Certified Meeting Professional (CMP) or other relevant qualifications."
  

At Diversified, our people are our most valuable asset, and we provide a global, diverse work culture, benefits, and resources to support you. We have a strong culture of internal career growth and our benefits package includes: Medical, Dental, Vision, and Life Insurance, 401k, PTO, and much more.

To learn more about becoming part of the Diversified team, visit us at http://diversifiedus.com/about/careers/or email us at careers@onediversified.com.

Diversified is an equal employment opportunity employer and all aspects of employment will be based on job requirements, individual qualifications, merit, performance and business needs. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, veteran status, age, disability or genetic information, or any other applicable characteristic protected under federal, state or local law. We celebrate diversity and encourage people of all backgrounds to apply for available positions. Individuals needing assistance or an accommodation to complete an application due to a disability, may contact Human Resources at careers@onediversified.com.

Our compensation ranges reflect the cost of labor across several US geographic markets. The pay details below range from our lowest geographic market up to our highest geographic market. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills and experience depending on the position offered, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.

• Dallas, TX, USA
• Virtual