Administrative Aide

Compensation Grade:

Compensation Details:

Department

Job Description:

Responsibilities

The Administrative Aide is located in Grants Administration, Office of Public Health, and will have responsibilities associated with the administrative and fiscal support of grants awards involving multiple programs within the Department of Health. The Administrative Aide will be responsible for processing grant related transactions such as: purchase requisitions, contract budgets and vouchers, personnel related transactions and other grant related transactions. The incumbent will monitor group email accounts, review transactions for completeness and accuracy, resolve issues, update tracking systems, draft correspondence and prepare reports. Additional duties include answering the main phone line and directing calls, tracking equipment purchases, conducting follow-up, responding to inquiries and other grant related duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.

Preferred Qualifications

At least one year of experience with tracking budgets, at least one year of experience processing purchasing paperwork and paperwork associated with contractual agreements; at least one year of administrative experience; at least one year of financial experience; excellent communication, interpersonal and organizational skills; experience reviewing documents for accuracy and completeness with proven attention to detail; and proficiency in MS Word and Excel.

Preferred Qualifications

Experience using Workday. Experience maintaining records, and compiling reports.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.