Admin Assistant Manager

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage front office operations and coordinate routine maintenance, housekeeping, and office supply inventory.
• Respond promptly, professionally, and courteously to all office-related inquiries, keeping management informed to maintain a positive office environment.
• Coordinate with internal teams, external vendors, and business partners to fulfill office needs, including troubleshooting IT issues, managing utilities, copiers, and other office equipment.
• Report any issues and problems to management immediately, verbally or in writing, to prevent confusion and minimize potential liability risks.
• Maintain a safe and compliant working environment by ensuring adherence to applicable laws and regulations (e.g., DOL Posters, OSHA, Safety, etc.). Designated Safety Coordinator for laboratories.
• Initiate purchasing processes through the vendor management system (SAP) for requisitions, orders, and goods receipt.
• Process capital purchases through GAIMS for all departments in KIC.
• Assist Corporate Planning Dept. team with budget monitoring, business administrative tasks, professional correspondence, and handle special projects as assigned.
• Review office and vendor supply requisitions, invoices, and process bills for payment.
• Organize the orientation and onbord training of new members, and making sure they are fully equipped to work in office and remotely.
• Assisting new expats in setting up living environment and addressing daily challenges as needed.
• Coordinate outgoing shipments, ensuring accurate packaging, labeling, and timely delivery.
• Maintain shipping and receiving records and provide updates to relevant teams.
• Propose and facilitate company events.
• Execute other administrative duties as requested.
• Must demonstrate the following emotional intelligence skills:

• Emotional Empathy
• Positive Attitude
• Excellent Communication Skills
• Flexibility / Adaptability
• Interpersonal Skills

OTHER RESPONSIBILITIES

• Maintain complete and open lines of communication with other personnel, functions, or departments to facilitate operations and interaction in the organization.
• Keep supervisor informed of status and progress, ensuring that regular and periodic communication takes place.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks and keeping abreast of industry trends and related compliance issues within the area of responsibilities.
• Maintain professional conduct, attendance, and high ethical standards in the work place, complying with company's policies and procedures.
• Fulfill mandatory training requirements applicable for department and job duties as appropriate.
• Perform other duties and responsibilities as required or requested by supervisor or Management.

Team Player - Works well as a member of a group
Loyal - Shows firm and constant support to a cause
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Dedicated - Devoted to a task or purpose with loyalty or integrity

High School (required)

3 years: Administrative experience (required)

Skills