Program Supervisor

Rutgers University

United States, New Jersey, Piscataway

Apr 30, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Supervisor
Job Category	Staff & Executive - Project/Program Management/Planning
Department	SHP-Physician Asst Studies
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers School of Health Professions ( SHP) is seeking a Program Supervisor to work in the Physician Assistant Studies and Practice Department. The Program Supervisor provides high-level, confidential administrative support to all PA Department leadership, including the Chair, PA Program Director, and HOPE Director. In addition to these responsibilities, the Program Supervisor will manage administrative functions, supervise the staff within the department, and liaise with the SHP Dean's Office and other central resources. The role also involves independently coordinating and managing projects to meet goals and timelines. To support quality outcomes, the Program Supervisor creates and maintains data collection systems, such as those required for ARC-PA accreditation. As part of ongoing operations, the Program Supervisor independently analyzes operations and recommends improvements that increases efficiency and improves the environment for faculty, staff, and students. Occasionally, the position requires evening or weekend work. Essential duties and responsibilities include the following: Independently coordinates and completes departmental projects, analyzes departmental data and produces reports, oversees and coordinates departmental events. Manages and supervises the staff and performs tasks of those supervised when indicated. Maintains familiarity with each staff member's job functions to be able to mentor and assist with staff tasks as needed. Updates and maintains administrative and program policies and procedures; identifies, investigates, and develops solutions to administrative inefficiencies. Ensures institutional and program policies and procedures are followed. Responsible for the hiring, firing, developing, promoting, demoting, transfers and disciplinary action of assigned staff and provides recommendations to department leadership on additional staff positions. Ensures staff are adequately trained to carry out their responsibilities and/or take on new responsibilities and adhere to compliance policies and procedures specific to their jobs. Responsible for all aspects in the PA program budget and assists with departmental budget management.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Exempt
Grade	24S
Position Salary
Annual Minimum Salary	70152.00
Annual Mid Range Salary	85212.00
Annual Maximum Salary	100271.00
Standard Hours	37.50
Union Description	CWA 1031
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree, Masters preferred, plus three (3) or more years of progressively more responsible professional experience inclusive of day-to-day operational and program management responsibilities in a business office, government agency or university setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Individual must be proficient in computer applications as required by the division. Must possess confidentiality, accuracy and efficiency. Adept at communicating with colleagues, display excellent written, oral, and computer skills, including facile use of MS Word, Excel, PowerPoint, and an ability to use internet-based surveys and tools. Ability to work in a matrixed organizational structure; managing multiple supervisors and priorities. Strong interpersonal skills and the ability to communicate with clarity and accuracy. Strong attention to detail and ability to work in a fast-paced environment. Superior leadership and team-building skills. Intermediate-advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Professional.
Preferred Qualifications	Masters preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Walking, standing, sitting is required. Must be able to move freely in an office setting and access routine office equipment and computer technology with or without accommodations. WORK ENVIRONMENT: Responsibilities may require an adjusted work schedule, including occasional evening and weekend activities.
Special Conditions

Posting Details

Posting Number	25ST0953
Posting Open Date	04/30/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details	RWJMS Research Tower Busch Campus 675 Hoes Lane West Piscataway, NJ 08854

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement