Archivist 3

Are you a dedicated leader with a passion for archival sciences? Join forces with the Pennsylvania Historical & Museum Commission (PHMC) as an Archivist 3 and serve as the head of the Records Services Section! This rewarding position is responsible for state and local records management programs and assists agencies and local governments with records management retention concerns and advising them on records storage and best practices. Showcase your organizational skills by managing the appraisal and accessioning of Commonwealth records for the State Archives and overseeing the State Archives grant program and several outreach programs. Apply today to help with our mission to discover, protect, and share Pennsylvania's past, inspiring others to value and use our history in meaningful ways!

As the head of the Records Services Section, you will supervise professional Archivists working in a portion of a statewide archival program to ensure the preservation and availability of Government records and to stimulate interest in the principles and methods of maintaining and using historic manuscripts and records. Work involves planning and conducting specialized programs for accessioning, inventorying, appraising, arranging, describing, and preserving documentary materials and public records; providing advice and guidance to government officials and agencies on record retention, storage, and preservation issues; and making recommendations relating to the collection and disposition of public records. Duties may also include planning and participating in informational programs, conferences, workshops, and seminars, in addition to supervising technical and clerical employees. Work is performed independently and is reviewed by a manager for compliance with policies, procedures, regulations, and expected outcomes.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Working occasional Saturdays may be required.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years as an Archivist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master's degree in archival science, history, library information science, or information science that includes six graduate credits in archival science; or
• Three years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master's degree in archival science, history, library information science, or information science that includes three graduate credits in archival science and completion of either the Society of American Archivists' (SAA) Arrangement and Description Certificate or the SAA Digital Archives Specialist Certificate; or
• Three years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master's degree in archival science, history, library information science, or information science and completion of both the SAA Arrangement and Description Certificate and the SAA Digital Archives Specialist Certificate; or
• Four years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work.

Other Requirements:

• PA residency requirement is currently waived for this title.
• You must be able to perform essential job functions.

Legal Requirements:

• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.