BFT - Professional Program Coordinator

Massachusetts General Hospital
United States, Massachusetts, Somerville
399 Revolution Drive (Show on map)
May 02, 2025
Dr. Liron Bar-Peled is looking for a part time (up to 20 hours) program coordinator. Dr. Bar-Peled is a faculty member at the Krantz Family Center for Cancer Research at the Mass General Cancer Center. Research in his laboratory focuses on understanding how cancer cells respond to altered metabolic states. Performs a wide range of highly diverse assignments of a confidential nature. Directly supports Dr. Bar-Peled and his research lab; and interacts with internal and external sources at the executive level requiring skill, tact, and/or influence. Works closely with other administrative functions and roles. Essential Functions Supports Dr. Bar-Peled in the areas of calendar management, travel & expenses and other business-related matters Screens candidates for open roles in the lab Collaborates closely with other administrators in the Krantz Center, and onboarding coordinators to ensure seamless new hire process Performs a variety of routine office duties involving meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, laboratory event planning (e.g., off sites, team building, group meetings), data entry, vendor management etc. Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the lab Provides project management support of new and continuing initiatives Functions autonomously, exercise discretion and judgment and works independently on a variety of complex and diversified assignment Ensures company procedures are followed and directs questions accordingly Handles correspondence and requests for information and may make decisions on behalf of the PI Independently researches and develops reports and budgets for events and activities; draws conclusions and makes recommendations to executive and/or administrative group Performs duties that are both task and project oriented requiring interpretation and judgment Performs other clerical/administrative and support duties as needed Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication EDUCATION AND EXPERIENCE QUALIFICATIONS* Bachelor's degree or equivalent with 2 - 4 years of related experience Ability to work independently Superior organizational skills, attention to detail, and high reliability required. Strong communications skills - both written and verbal Ability to prioritize work and multi-task Strong analytical skills and the ability to exercise sound judgment in dealing with confidential and time-sensitive matters Strong critical thinking, problem-solving and attentiveness to detail required Ability to work well under pressure Must be self-motivated and comfortable working independently while interacting with a variety of staff at many levels. Proficiency with Word, Access, Excel, PowerPoint and Outlook required Excellent interpersonal skills with physician and non-physician staff Experience in a research setting preferred Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Google Suite (Google Calendar and Google Drive) and must be comfortable learning new software and technology Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.