Administrative Assistant 1

Administrative Assistant within the Department of Microbial Infection and Immunity performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; updates CV (curriculum vitae); answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned; provides administrative support to the Vice Chair for Resources, Engagement and Outreach (REO) and the REO Committee; facilitates onboarding process of student research contributors; assists with equipment audits and tracking assets; maintains office supplies and central copier/printer; serves as backup department procurement card manager.

Scheduled Weekly Hours: 20

MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. No experience required. 1-2 years of relevant experience preferred.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Function: Business Planning and Operations

Subfunction: Administrative Assistance

Band: Individual Contributor - Technical

Level: T1