New

Office Associate IV

22nd Century Technologies, Inc.
Pay Rate : $20.00/hr. on w2
United States, Florida, Miami Beach
May 05, 2025
Job Title: Office Associate IV Location: Miami Beach, FL 33139 Duration: 3 to 6 Months Pay Rate : 20.00/Hr. on w2. Shift: Mon to Fri - 8:30 am to 5:00 pm Position Type: On-Site Job Description: Performs a variety of responsible general administrative support duties relative to the needs of the department and/or specific staff person to whom she/he may be assigned, including typing, filing, copying, scheduling appointments and meetings, screening telephone calls, handling incoming/outgoing mail, assisting in projects as assigned. Creates a variety of documents, technical and statistical reports, data for publication, and other material where knowledge of format and presentation is necessary. Answers routine correspondence for supervisor independently. Reviews and checks records, forms, and other documents for accuracy, completeness, and conformance to rules and regulations Posts a wide assortment of information to records. Collects information from a variety of sources and compiles data for special and periodic reports. May act as a secretary to one or more boards or committees; arranges board and committee meetings; takes and transcribes meeting minutes Interviews and assists visitors. Prepares the department or staff payroll; prepares and maintains departmental personnel records. Operates standard office, word processing, and data entry equipment. May set up and supervises the maintenance of filing systems. Supervises and trains subordinate clerical employees. Required Skills: Clerical. Word. Excel HR Experience preferred. Required Qualification: Bachelor's degree in Public/Business Administration or a related field. One (1) year of full-time responsible administrative experience in public or business administration, including the use of personal computers. Ability to establish and maintain effective working relationships with employees, City officials, and the general public. Experience may substitute for education on a year-for-year basis. Knowledge, Skills and Abilities: Thorough knowledge of standard office practices, procedures, and equipment. Thorough knowledge of business English, spelling, and arithmetic. Ability to interpret and apply policies and procedures. Ability to make difficult arithmetic calculations and to set up complex forms and statistical tables. Ability to type, take and transcribe dictation accurately at a reasonable rate of speed. Ability to plan and supervise the work of others. Ability to establish and maintain effective working relationships with other employees. Ability to work independently in the absence of specific instruction. Ability to understand and follow written and verbal instructions. Ability to establish and maintain effective working relationships with other employees, City officials, and the general public. Ability to communicate effectively, both verbally and in writing, using excellent English. Ability to greet the public effectively. Ability to establish and maintain effective working relationships with elected officials, coworkers, the general public, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity, or sexual orientation. Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all City ethics and conflicts of interest policies. Strong understanding of ethical behavior is required. Ability to maintain regular and punctual attendance. Ability to report to work as directed during an emergency as an essential employee of the City of Miami Beach Ability to maintain current all required safety and other mandatory training. Performs related work as required.