Administrative Assistant - Plan Vault

POSITION SUMMARY

This position is responsible for compiling and maintains control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments: Examines documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned.

• Posts changes to computerized or manual control records, releases documents, and notifies affected departments.
• Maintains related files to defined procedures
• Assists in the development and maintenance of procedures
• May prepare requests for reproduction of documents.
• May operate reproduction equipment.
• May prepare reports and memorandums as required
• Reviews, recommends and plans implementation of new processes and procedures
• Resolves issues between other departments both up and down the supply chain
• Maintains a commitment to the company vision and the "spirit" of the organization.
• Perform special assignments as required
• Must abide by and enforce all organizational policies and procedures.
• Communicates with all supervisor levels, union personnel, contractors, and on-site customer personnel.
• Frequent communication with engineering peers and manufacturing management personnel and general workforce.
• Provides status reports to immediate management.