EXECUTIVE ADMIN ASSISTANT 3 - 67479

Executive Service

Background Check:

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Who we are and what we do:

The Tennessee Department of Correction operates and oversees 14 adult prisons across the state, housing some 21,000 offenders. In the community, TDOC supervises 79,000 offenders on probation, parole, or community corrections. The department operates 44 probation/parole offices in 13 districts across the state. The Tennessee Department of Correction operates safe and secure facilities and provides effective community supervision in support of successful reentry.

How you make a difference in this role:

This is the highest classification in the Executive Admin Assistant series. An employee in this class is responsible for professional staff work of unusual difficulty in relieving an Assistant Commissioner, Deputy Commissioner, or Commissioner of administrative detail. An employee in this class performs liaison, public contact, public relations, and/or other administrative assistance work. This work often requires an incumbent to handle difficult decisions, per-sonal contacts, and staff analysis. This classification may directly supervise subordinate positions. This class differs from that of an Executive Admin Assis-tant 2 in that an incumbent of the latter performs work of lesser scope and/or complexity.

Job Overview:

This is the highest classification in the Executive Admin Assistant series. An employee in this class is responsible for professional staff work of unusual difficulty in relieving an Assistant Commissioner, Deputy Commissioner, or Commissioner of administrative detail. An employee in this class performs liaison, public contact, public relations, and/or other administrative assistance work. This work often requires an incumbent to handle difficult decisions, per-sonal contacts, and staff analysis. This classification may directly supervise subordinate positions. This class differs from that of an Executive Admin Assis-tant 2 in that an incumbent of the latter performs work of lesser scope and/or complexity.

Key Responsibilities:

1. Under the general direction of the Assistant Commissioner, collaborates with Deputy Assistant Commissioners and Correctional Administrators to develop plans, policies, and programs for statewide institution management.
2. Works with Deputy Assistant Commissioners and Correctional Administrators to enhance approaches to institutional issues related to financial management, manpower, and plant resources.
3. Represents the Central Office Operations Division in interactions with community agencies and resources. Coordinates meetings and conferences involving TDOC personnel, governmental executives, and the judiciary.
4. Oversees the Inmate Grievance program at the Central Office and serves as the Assistant Commissioners representative during investigations of specific inmate management is-sues.
5. Provides direct administrative support to the Assistant Commissioner through ongoing assignments, special projects, and assistance to operations staff in meeting program management objectives.
6. Serves on various committees and task forces that undertake major programs and pro-jects for the operations division statewide.
7. Plans, organizes, supervises, and evaluates a diverse range of programs statewide aimed at standardizing facility missions.
8. Reviews proposed legislative changes that impact strategic initiatives, program execution, or the evaluation of new or modified legislation on TDOC initiatives, programs, and re-sources.
9. Possesses comprehensive knowledge of TDOC policies, regulations, and precedents applicable to various programs and program areas.
10. Maintains in-depth knowledge of Central Office/TDOC strategic program events, milestones, and methods for evaluating the success of strategic initiatives.
11. Manages relationships with other TDOC divisions and maintains expert knowledge of agency structure, mission, goals, objectives, and organizational relationships.
12. Applies knowledge of management processes to develop long-range and short-range planning guidance in accordance with TDOC strategic planning policies and objectives.

Minimum Qualifications:

Bachelor's degree and 4+ years of full-time professional staff administrative experience or related work. Substitution of Experience for Education: Qualifying full-time adult correctional experience for an institution may substitute for the required education on a year-for-year basis, to a maximum of four years. The position will still require 4+ years of full-time professional staff administrative experience or related work.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.