VMO IT Procurement Coordinator (930873)

Creating Opportunities. Changing Lives. Equus Workforce Solutions is the most comprehensive provider of workforce development services in North America, assisting over a million job seekers and thousands of employers annually. We are drivers and collaborators for workforce systems change, including quickly adapting to changes in legislation, job seeker demographics and market and industry changes. We work every day to change lives, advance economies and help communities thrive. If this is your passion, join us. Start here. Let us take you where you want to go.

The IT Procurement Coordinator is responsible for managing and coordinating the procurement, tracking, and lifecycle management of all IT-related assets including hardware, software, licenses, and mobility services. This position plays a critical role in ensuring cost-effective purchasing, vendor compliance, accurate asset inventory, and licensing audits. The ideal candidate will have strong analytical, organizational, and communication skills to collaborate across departments and support company-wide IT needs.

Procurement Management

• Coordinate and process IT hardware, software, and mobile device purchasing requests.
• Create and manage purchase orders to ensure timely and accurate processing.
• Evaluate vendor quotes and proposals for price, service level, and value.
• Track shipments, resolve delivery issues, and verify receipt of goods.
• Research and identify suitable products or alternatives that meet technical and budgetary requirements for purchase requests.

Asset & License Tracking

• Maintain an accurate inventory of IT assets, including computers, peripherals, software, and mobile devices.
• Monitor license utilization and renewals to prevent over-purchasing or non-compliance.
• Ensure proper tagging, assignment, and retirement of assets in the inventory system.
• Support the return, replacement, and redeployment of devices in coordination with IT.

Cost & Contract Analysis

• Analyze pricing trends and vendor performance metrics to assess cost-effectiveness, delivery reliability, and overall value of suppliers over time.
• Prepare cost comparisons and savings reports to support purchasing decisions and budget optimization initiatives.
• Maintain comprehensive procurement records, including quotes, contracts, invoices, and cost analyses, to support audits, financial reporting, and vendor accountability.

Audit and Compliance

• Conduct regular audits of software licenses, hardware inventory, and mobile accounts.
• Ensure compliance with internal controls, procurement policies, and vendor agreements.
• Assist with internal and external audits by providing documentation and usage reports.

Collaboration & Support

• Work closely with IT, Finance, HR, and Operations to coordinate procurement-related needs.
• Serve as a point of contact for operations regarding equipment ordering and usage policies.
• Assist with onboarding processes by ensuring timely provisioning of IT assets.

• 2+ years of experience in IT procurement, asset management, or purchasing coordination
• Background in IT equipment, licensing processes, and mobile service administration.
• Strong knowledge of procurement processes, policies, and best practices.
• Ability to manage multiple requests and meet deadlines in a fast-paced environment.
• Solid understanding of IT hardware specifications and software products to assist in evaluating and fulfilling technical requirements.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to analyze data and make informed decisions.

All your information will be kept confidential according to EEO guidelines.

Extensive standing, and sitting and continuous computer, phone, and deskwork required. Work will be primarily in a defined office environment with specified hours. Will require one on one and group interaction with individuals from a diverse range of backgrounds. Must be available for occasional out of office meetings, conferences, training, and other events as needed.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.