Administrative Coordinator TTU

Lubbock

41031BR

College Health and Human Sciences

Position Description

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

1. College Lead Reception

• Lead Reception for the Office of the Dean, always ensuring front coverage.
• Coordinate any Capacity Change requests for the College (work with Ron Baker).
• Coordinate, Maintain, and Schedule El Centro, Canyon Room, Cottage, and HS Conference 102 according to stated guidelines.
• Process Work Orders and Project Requests - maintain official project request file
• Assist with project coordination (communication with Operations & affected staff or faculty).
• Process Key requests.
• Surplus furniture requests/maintain an official file.
• Business Continuity System Coordinator (COOP).
• Parking Coordinator.
• Notary Duties.
• Lead Emergency Action Coordinator & back-up Building Emergency Manager - Maintain/ Update - Emergency File "O Drive.
• Procurement (PO) support to include DO, EXT/REL, MKTG/COM, and Student Services.
• Assist Executive Associate to perform:
• Reconcile Procurement Cards monthly.
• Processing of travel applications/vouchers.
• Weekly inventory of supplies and purchase necessary items as needed.

• Assist with the coordination of the semesterly update of all directories, listservs, & emergency contact lists - 8/5 for Fall, 12/5 for Spring, 2/5 for internal checks, and 5/5 for Summer.
• Assist with reconciliation of procurement cards for all units associated with the Office of the Dean.
• Assist with processing travel for all college-level administrators.
• Assist in financial record keeping, posting transactions, and running ledgers for reconciliation.
• Backup processing of ePAFs and I-9s.
• Process budget revisions and revenue transactions, including deposits/managing clearing accounts.
• College-Print monthly Communication Services bills/Maintain phone extension spreadsheet (review for inaccuracies/errors and report to Senior Director promptly).
• Meeting attendance expectation: Monthly DO Staff Meetings, TTU Procurement Forums when scheduled, and other meetings that may pertain to your role.
• OTHER DUTIES AS ASSIGNED by Associate Director or Senior Director

Required Qualifications

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV

Optional Attachments

Professional/Personal Reference

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

19.21

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Grant Funded?

No

Job Group

Office and Admn Wkrs All Other

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.