Senior Controller

Sares Regis Group of Northern California, based in San Mateo, is a privately held real estate development, investment and management firm that focuses on rental and for-sale residential communities and commercial development projects. Together with its affiliate in Newport Beach, the Company manages over 30,000 rental apartment homes in the Western United States.

The Senior Controller/AVP level position reports to the CFO, manages a team of 6 people and the financial reporting, including tax returns, for the company, approximately 25 active projects, and a number of sub-tier/investment entities. This position is both managerial and directly performs work.

Primary Responsibilities:
Audits, Taxes & Annual Reporting
Prepare and manage the tax basis reporting audit for the entity which holds many real estate
investments, liquidity investments, and a majority interest in the operating company. Provide
working papers and coordinate with auditors for those projects where clients require audited
project level reporting. Understand basic general tax allocations to partners and supervise
delivery of tax working papers for approximately 75 entities to the accounting firm.

Budgeting, Reporting, & Forecasting
Maintain dynamic corporate level forecasting on a rolling 24-month income and expense
forecast, gathering data from divisions and fee agreements, and making judgments about future
expenditure levels. Prepare monthly reporting to ownership on projected operating results for
the year. Ensure partner financial reporting requirements for projects are met. Attend monthly
project update meetings and ensure project budgets are properly entered and we have
information for accurate forecasting. Support preparation of annual business planning budgets.

Treasury
Supervise treasurer who handles collections, bank balances, payments and transfers, project
draws, and cash flow forecasting. Initiate and/or approve funds transfers, ACH payments, wires
using the on-line banking system. Ensure proper controls and timely payment of invoices.
Monitor collection of fee receivables. Ensure proper controls over security of cash transactions.

Accounting
Review journal entries, bank reconciliations, loan reconciliations, account analysis, etc. for the
various entities we manage. Manage staff to ensure timely closing of job cost, general ledgers,
and generation and electronic storage of monthly reports. Ensure accurate tax reporting for all
entities and GAAP reporting where required by partners. Ensure proper allocation of workload
and internal controls. Coordinate with property management as assets are completed and
financial records transition responsibilities.

Asset Management/Investors
Manage aspects of the AppFolio Investor Portal for posting contributions, distributions, tax
documents and annual financial statements for investors. Coordinate with asset management
and property accounting on investor distributions and financial reporting.

Legal/Entities
Coordinate with internal legal and external partners on the formation of new entities, ensure
coordination of information for legal filings (managed by an outside service), manage banking
setup (treasurer), etc. Perform similar coordination as entities are shut down and dissolved.

Systems
Manage effective utilization of the Sage Accounting system, including supporting modules such
as Paperless (accounts payable flow), ACH payments interface with banking systems, Office
Connector (downloading data to worksheets). Direct and coordinate with IT and consultants.
Recommend process changes to most effectively utilize the various available systems
(AppFolio, Sage, Banking).

Supervisory Responsibilities:
This position manages 6 employees in the Accounting/Support department (Treasurer,
Assistant Controller, Accountants (2), Project Accountant (1) and Support/Accounts Payable (1).
This position is responsible for the overall direction, coordination, and evaluation of the staff and
carries out supervisory responsibilities in accordance with the organization's policies and
applicable laws. Responsibilities include interviewing, hiring, and training employees; planning,
assigning, and directing work; appraising performance; rewarding and disciplining employees;
addressing complaints and resolving problems.

Education and Experience:

Accounting degree from four-year college or university and six-eight years related industry experience, including managing teams and interfacing with owners and clients.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals. Ability to review and understand accounting and tax
  requirements included in loan documents, partnership agreements and service agreements. Ability to write routine reports and correspondence, and to speak effectively before groups of
  customers or employees and partners.
• To perform this job successfully, an individual should have knowledge and high level of comfort working with Microsoft Office and Teams, and the Sage suite (or comparable) accounting software for job cost, commitments, payables, check writing, general ledger, etc. It is particularly helpful to understand how to use software that interfaces with the primary accounting software to extract and manipulate data.

Certificates, Licenses, Registrations:
CPA is not required

This position requires employee to be in the office generally 4 days a week

Salary range is $180,000-$220,000/year. We offer a competitive compensation package that includes a 401(K) match, rental discounts depending on location, rental incentive and renewal compensation, and bonuses. Regular full time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law.

PLEASE APPLY AT:

SARES REGIS CAREERS WEBSITE

EQUAL OPPORTUNITY EMPLOYER
All positions contingent on completion of successful background screen and drug test